The Grant Administration and Compliance Manager is a member of a five person team leading the implementation of the Human Rights Support Mechanism (HRSM), a $150-million, five year USAID funded Leader with Associates award that supports approximately 30 ongoing democracy and human rights programs around the world. Working with Freedom House’s finance department, a highly competent program management team, and a coalition of dynamic partner organizations, this position offers a mid-career US Government grants and compliance professional an engaging and effective environment to work in.
The individual in this position will use their financial and project management experience, detailed knowledge of USAID rules and regulations, and industry best practices to ensure the compliance of Freedom House and pass-through (subrecipient) HRSM projects. The person in this position is responsible for ensuring that project deliverables (and costs) are implemented and reported on in accordance with the terms and conditions of the federal award(s) and with established business and financial procedures across internal and external teams. This person will also strengthen existing HRSM procedures, identify and propose solutions to compliance issues, including working with outside organizations, from program design to closeout. This person will manage a three-person program management team, conduct compliance trainings for new HRSM staff, report to the HRSM Technical Director, and is expected to collaborate closely with the FH finance department. This position is based in Washington, DC.
HRSM financial management:
Manage HRSM budgets and projections, and provide HRSM Technical Director and USAID with budgetary information and analysis
Provide standard and ad hoc budgetary reports in user friendly formats to authorized personnel as needed
Support efforts needed to extend or re-bid the HRSM award
Supervise HRSM program staff in updating, streamlining and standardizing HRSM financial processes and communicate these processes to HRSM consortium partners
Compliance and grant management:
Supervise program staff to ensure the grants-related policies and procedures under HRSM comply with USAID requirements
Respond to requests from USAID regarding grants, contracts, agreements, and other compliance requirements under HRSM
Review sub-award packages for accuracy, completeness and compliance
Review contracts, letters of agreement, and other contractual documents for partners and vendors
Ensure that grants and sub-awards are expended in compliance with USAID requirements
Review expense reports, financial reports, and payment requests prepared by program team members to ensure compliance with Freedom House and USAID requirements
Assist with reviewing award documents and modifications for HRSM programs
Monitor applicable federal regulations and initiate needed changes and updates to grants, contracts and agreements
Supervise HRSM program officers in providing technical and administrative support from pre-award stages through close-out of grants
Support the Technical Director in designing professional development initiatives for HRSM staff
Bachelor’s degree in business management, finance, or an analytical discipline is required.
Certified coursework in business, or relevant field, and USAID policies and procedures is required
Minimum six years of USAID financial or program management experience; experience working at USAID and with LWA awards preferred
Minimum four years of experience working with a mid-size ($20+ million annual revenue) non-profit organization that implements USG assistance awards
Minimum three years of supervisory experience
Prior experience working on democracy support programs desirable
Knowledge of grants administration, and ability to analyze and respond to grants-related USG issues
Thorough understanding of OMB compliance regulations, including 2 CFR 200, USAID ADS, and other USG rules and regulations related to assistance awards.
Familiarity with enterprise accounting software such as Deltek Costpoint and the MS Office suite of applications.
Personal Attributes and Characteristics:
Awareness and understanding of USG democracy promotion programs
Ability to represent Freedom House professionally in conduct and personal appearance
Strong analytical skills and attention to detail.
Ability to plan, organize, and prioritize work product, both that which is produced by the individual and that of the team, often requiring the adherence to tight deadlines.
Effective communication. Able to communicate effectively in English, both verbally and in writing.
Strong personal character, an individual who can maintain the highest degree of confidentiality and exhibits unquestionable integrity, honesty, and forthrightness.
Strong interpersonal skills with a client-service focus, and ability to respond promptly to inquiries in a courteous and professional manner. Must be able to successfully work collaboratively with all levels of employees, management, and external agencies, many of whom may have limited or no understanding of accounting.
Strong work ethic and desire for personal and professional development. Demonstrates strong desire for personal excellence and can inspire others to achieve as well. Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills.
Works as an effective team member, successfully balancing individual and team responsibilities.