Graduate Intern- Partnerships Management

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Terms of Reference for Graduate Intern (Partnerships Management)

Location: Country Office.

Expected Duration of Assignment: 11 months

Languages Required: English

Background

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected. Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

In Uganda, Plan has been in operation since 1992 and currently has programmes in West Nile; West Nile North; North; East Central; and Central. Field administrative offices exist in Nebbi, Yumbe, Lira, Kampala and Kamuli with a Country Office in Kampala. Plan International Uganda (PIU) has a five-year Country Strategy (CS) which runs from 2023 – 2027. We implement our programs in collaboration with more than 60 partners from the civil society i.e. CBOs, I/NNGOs and cultural institutions; private sector and government institutions i.e. Line Ministries and Departments and District and Sub County Local Governments and even parish level.

Plan International Uganda is introducing the Graduate Trainee Program that will be a Vigorous exercise to prepare and orient Ugandan graduates towards developing their skills, knowledge, and attitudes needed to make them effective employees, when they secure employment. The program runs for 11 months where successful candidates will undergo various types of training within the Partnerships Management Unit and possibly, a little bit with the Monitoring and Evaluation, Projects, Finance and Administration Departments. This role offers a learning opportunity for a graduate intern on how organisations deliver programmes through partners, gives exposure on Partnerships Management processes, and for the intern to understand some of the clerical roles in organisations.

POSITION TITLE: GRADUATE INTERN – PARTNERSHIPS MANAGEMENT

REPORTING TO: PARTNERSHIPS MANAGER

The successful candidate will;

• Reviewing and updating PIU’s existing and potential Partnerships databases regularly to ensure that all information is up to date. These include but are not limited to MoUs, Partnerships Agreements, Teaming and Pre-Teaming Agreements, Partner contact persons and any other relevant information in their profile.
• Maintaining electronic records partnerships management documents e.g. Partnerships Agreements, MoUs, Teaming and Pre-Teaming Agreements and Partner Capacity Strengthening Plans among others.
• Reviewing partnership folders on SharePoint PIU for each project, and making sure they are complete and being kept up to date.
• Coordinating Partnership Unit initiated meetings, trainings and events and acting as rapporteur and following up actions that are agreed on to conclusion.
• Uploading new and updated partnership approach documents on share point. E.g. tools, guidelines, frameworks, reports, agreements, Partnership annual survey and reflection reports
• Follow up Project Teams to update the partner capacity strengthening plans and partners, to update the Local Partner corrective issues log.
• Support review processes of potential partners’ expressions of interest.
• Participate in partner mapping, due diligence exercises and selection processes of new partners including their onboarding. Follow up of any other administrative issues regarding Partnerships Management.

  Educational Requirements and Experience

  • Bachelor’s degree in Degree in Development Studies, Social Sciences, Statistics, Quantitative Economics, Social Sciences, Social Work, community Psychology or a related field.
  • Must have acquired at least a Second-Class upper degree from a recognized University or institution
  • Should have Graduated between 2021 and 2023.

    Skills and Professional Competences Required

    • Knowledge of Microsoft technologies (Microsoft Office, Microsoft Windows) and able to develop digital solutions to improve business processes
    • Excellent Communication and Interpersonal Skills
    • Ability to work with people from diverse backgrounds
    • Ability to pay attention to detail
    • Ability to work in a team Setting
    • Openness to learning
    • Excellent writing skills
    • Timeliness on assignment
    • Has the self-drive and a positive attitude

      Location: Kampala

      Type of Role: Paid Intern for 11 months only from date of reporting

      Reports to:Partnerships Manager

      Grade: Level 6

      Closing Date: 9th August 2023

      Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

      We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

      Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.