Fleet Officer - Nationals Only

Tags: Global Health language
  • Added Date: Monday, 28 November 2022
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Vacancy Announcement

Job title:

Fleet Officer - National Only

Work Location:

Kailahun District, Sierra Leone



Reports to:

National Fleet manager

Line Management


Duration of Contract

Twelve (12) Months with possibility of extension

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Womenโ€™s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The Fleet Officer for Kailahun District will effectively work in a team of drivers and a motorbike garage coordinator, monitoring and supervising all fleet related activities and facilitating the provision of technical support to staff during the course of operations whiles ensuring keenly that operations activities are aligned with set strategy. In being an Accompagnateur the fleet officer listens genuinely, embrace humbly and respect the voices of those we serve as well as team members.

Essential Duties and Responsibilities:

Team Work Responsibilities

  • S/he maintain transparency in organizing fleet activities, monitoring and supervising of staff performance on a day to day basis, and provide technical support whiles helping the team to balance short and long-term priorities.
  • S/he is committed to information sharing among colleagues, giving feedbacks respectfully whiles appreciating the sensitive and confidential nature of information.
  • S/he prepares work schedule and fairly distributes workload to staff under supervision, setting target and measuring progress.
  • S/he organizes regular meetings with fleet staff and follow-up on matters arising whiles honestly sharing views in an easy way for others to understand.
  • S/he participates in conducting technical training with the fleet staff, learning from others and looking for ways to incorporate new ideas.

    General Responsibilities

    • The fleet officer for Kailahun ensures PIH vehicles are operated safely and deployed for legitimate purposes as s/he actively find ways to meet the needs of fleet service requesters, remaining flexible and open to discussions in creating possibilities to serve them better.
    • S/he facilitates timely renewal process of vehicle license and insurance with SLRA agent in order to avoid break in operations and as a way of helping others meet their goals.
    • S/he ensures all vehicle keys are safeguarded and identified with tags whiles anticipating problems and adjusting for changing circumstances.
    • S/he withdraws completed vehicle count sheet from the security guards for review on a daily basis identifying late parking or unauthorized use of PIH vehicle and listening to understand othersโ€™ view rather than focusing on reaction or what he needs to say.
    • S/he ensures staff involved in road are adequately supported towards submission of completed incident report form within 24hrs of the accident considering the risk created when one fails in responsibility to share such information.
    • He prepares master timesheet for staff under supervision featuring the actual days worked as per individual staff while describing success using the language of โ€œusโ€ and โ€œweโ€ instead of โ€œIโ€.
    • S/he does a spot check to ensure the fleet archive is updated in a chronological order while dealing with ambiguity productively.
    • S/he ensures the night line mobile phone is fully charged and could serve the intended purpose whiles remaining alert in emergency preparedness.
    • S/he ensures all vehicle requests are logged and pending ones for the following day are negotiated linking confirm travelers to the assigned drivers while listening to understand rather than focusing on reaction or what he needs to say.
    • S/he regularly updates the vehicle tracking board as per daily vehicle allocations, indicating where to expect the vehicle should it be late to return to base.
    • The Fleet officer-Kailahun ensures related activities to vehicle dispatch are fully coordinated in time for the vehicle to leave with required tools and equipment onboard, making it fit for the journey whiles s/he works with others towards the overall goal.
    • S/he encourages keeping luggage and passenger numbers within safety limit of the vehicle and reminds drivers to collects packages addressed to where the vehicle might be heading for whiles efficiently doing things better and less costly without compromising PIHโ€™s values and leadership expectations.
    • In discharge of duties s/he ensures arms and ammunition are not allowed or conveyed by either the driver or a commuter on PIH vehicles while going above and beyond to work well across culture and background.
    • S/he carries out refueling activities, receiving completed Fuel Request Forms and generator fuel cards in return for review process making sure resources are used wisely.
    • S/he develops and maintains updated tracker sheets on the supply of fuel to be reported on monthly basis while articulating how his work contributes to PIHโ€™s mission and vision.
    • He closely tracks domestic spending around the fleet department and reports back to the supervisor on a monthly basis whiles remaining nimble to the needs of those we serve.
    • S/he undertakes any other related duty as may be assigned by the supervisor.

      Prevention of Sexual Exploitation, Abuse and Harassment

      At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members โ€“ as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Healthโ€™s PSEAH policy. Partner In Health will request information from applicantsโ€™ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures


      • Minimum of 3 passes in The West African Secondary School Certificate Examination (WASSE)/General Certificate Examination (G.C.E. โ€œOโ€ Level)
      • Minimum of 5 years of driving experience preferably for a Non-Governmental Organization.
      • Interest in social justice and global health.

        Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law

        Social Justice

        We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

        Method of application

        Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Monday 11th December 2022

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