Finance Manager

Job Overview:

The Finance Manager accurately controls and manages the implementation of accounting systems for IRC’s Salt Lake City and collects and processes financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information. This position is located in Salt Lake City, Utah and reports to the Deputy Director of Finance. This position is a member of the office’s finance and Salt Lake City managers team. The position supervises a team of 1-3 Finance Coordinators/Specialists depending on staffing.

Major Responsibilities:

Finance & Budget Compliance & Control

• Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles.
• In coordination with Deputy Director for finance, prepare and administer IRC SLC Office’s annual and program budgets.
• Assist Program leads in fiscal compliance matters, budget control, and help prepare program budgets.
• Oversee the daily finances of one SLC office.
• Analyses in depth all financial activities and keeps the Deputy Director for Finance and Program Managers advised of all situations which have the potential for a negative impact on internal controls or financial performance
• In conjunction with the Program leads, monitor and track the account receivables and payables for SLC
• Uploads program budgets in Integra

Monthly Close & Reconciliation

• Reconcile field office’s database against HQ’s and SLC office database monthly and investigate and resolve difference in coordination with the Deputy Director for finance and Regional Controller.
• Prepare month-end closing financial reports in coordination with Missoula FM and submit them to IRC NY as per scheduled due dates.
• Prepare quarter and year end reports in coordination with Deputy Director for finance.
• Ensures that monthly balance sheet reconciliations are completed and reviewed with the Deputy Director for finance.
• Make appropriate month end adjustments journal entries including reallocation to proper source and account codes.
• Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds expenses for the office.
• Supervises the reconciliation process for journal entries associated with bulk purchases and CIK inventory in coordination with appropriate staff.

Grant Management

• Prepare and review the monthly actual-to-budget report specific to each grant with the respective program lead and coordinate the submission of the approved reports for regional review.
• Provide clear and transparent guidance to programs on their respective projects, grants and contracts; clearly communicate and facilitate financial discussions with non-finance staff.
• Assist program with the department's spending plan document as needed
• Support Deputy Director for finance to prepare and coordinate the submission of financial reports to various donors in accordance with contractual obligations
• Ensure the program lead collaborates with the finance team to prepare invoices for local grants, encompassing both performance-based and cost reimbursement contracts.

Financial Transactions & Reporting

• Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software.
• Review and approve payment requests.
• Prepare and coordinate the submission of financial reports to various donors in accordance with contractual obligations.
• Supervise the offices’ banking arrangements.
• Prepare annual and quarterly cash budgets and submit monthly cash transfer requests.

Audits:

Facilitate external and internal audits as needed.

Leadership:

Provide high level leadership to assigned team in accordance with the IRC’s People Manager Standards, including:

• Weekly one-on-one meetings with Deputy Director for finance and regular team meetings
• Effective delegation of duties and responsibilities
• Consistent and ongoing feedback and communication
• Provide extensive professional development support and coaching to team members, actively participate in all program meetings and staff development activities, and fully engage with the team.
• Be an active, contributing member of the Leadership Team

Administration & Internal Controls

• Work closely with colleagues to support efficient and effective office operations as they relate to infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning.
• Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures.
• Review current service agreements for cost effectiveness and recommend changes as appropriate.
• Maintain grant and contract files for all programs.
• Develop and/or update office procedures to increase efficiency and effectiveness.

Additional

• Comply with all policies, procedures and protocols of the agency.
• Maintain professionalism, customer service, and IRC Way ideals when working with fellow employees and the individuals we serve.
• Support general office logistics, such as office support and front desk, as applicable and feasible.
• Other duties as assigned.

Job Requirements:

• Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way
• Bachelor’s Degree with a minimum of 5 years nonprofit accounting experience.
• Prior team management experience strongly preferred. Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives
• Ability to analyze complex data and advise leadership on potential courses of action.
• Proven computer-based accounting skills, including spreadsheets and other financial related software programs; experience using Microsoft Dynamics, Integra, Power BI or other similar integrated enterprise resource planning (ERP) software strongly preferred
• Proficient in general office software programs like MS Word, Excel, email, and internet
• Proven ability to work as a team member in a cross-cultural environment
• Excellent verbal and written communication skills
• Ability to prioritize and manage time effectively
• Ability to effectively work with HQ finance staff
• Fluency in English, written and spoken

We recognize that few applicants may "check all the boxes," but that each person has their own unique strengths that they would bring to the table. In our commitment to building a diverse and authentic work culture, we invite you to apply anyway. You belong here.

Working Environment: Standard office environment.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.