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Qualifications

Organizational Setting

Finance Assistant will work under the direct supervision of Technical Officer (EPI) and assist WHO EPI team in supporting Central Expanded Program in Immunization (cEPI) in strengthening Vaccine Preventable Disease Surveillance and Immunization activities.  The team lead in consultation with Administrative Officer guides on non-routine matters and ensures on-going support through on-job training and technical or administrative guidance as relevant.  Routine tasks are performed independently within detailed guidelines.  Overall supervision is focused on successful delivery of client oriented and efficient implementation of operational services.

Major Duties and Responsibilities

1.      Assist in maintaining proper recording and keeping filling system for financial records of Expanded Programme on Immunization (EPI) and Central Epidemiology unit (CEU) main office and it's field offices.

2.      Checking and verifying all payment forms, vouchers, invoices and supporting documents, from accuracy, completions as per Direct Financial Cooperation (DFC) / Agreement for Performance of work (APW) / Technical Services Agreement (TSA) and Direct Implementation (DI)

3.      Ensure all travel claim submitted by field offices in time and assist in checking travel claim thoroughly and the documents against the approval and supporting documents as per guidelines.

4.      Ensure that the bank drafts, bank statement and other financial documents are in order and follow up with bank if necessary.

5.      Prepare estimate budget breakdown for upcoming activities.

6.      Ensure that monthly field office's cash book and their supporting documents sent by field offices on time and assist in checking of the monthly cash book.

7.      Monitor status of General External Services (GES) Purchase Order (PO) in GSM system, process payments of general operating expenses and update & maintain monitoring sheet for EPI activities such as activity period, amount, status of liquidation and un-liquidated amount.

8.      Be responsible for closely monitoring the charges and encumbrances of the Imprest Purchase Orders (IPOs) in order to take necessary financial actions.

9.      To monitor event management company during the meetings and trainings conducted at all levels and to ensure the proper disbursement of operational cost to beneficiaries through FSP

10.   Support Finance Executive for the preparation of proposals and financial reports to donors.

11.   Performs any other relevant duties and ad-hoc activities which are assigned by WHO

12.   To submit assignment report quarterly.

Work Relations and Partnerships

The Finance Assistant is expected to work with finance and provide Executive Assistant (Budget & Finance) to the Country office teams involved in the reporting process, financial management of technical programmes and projects.  He/She responds to routine queries, requests and receives reports to all level, provides information on status of monthly report, record, proper monitoring sheet and maintain the files, ensure bank statement and other responsibilities.

Impact of functions

The Finance Assistant ensures smooth procedures in terms of project implementation, achievement of smooth of monthly report from all levels and other financial matter.

Qualifications

Educational background

Essential : University Degree

Desirable: Bookkeeping or accounting training.

Professional experience and knowledge

a)      Office software (Word, Excel, Outlook etc)

b)      Three years relevant experience in financial field at UN and related organization

c)      Monitoring financial expenditure and good communication skill explaining financial matters

d)      Basic book-keeping and accounting

Language Skills

Fluency in oral and written English & Myanmar is required.

Competencies

·        Teamwork

·        Communication

·        Ensuring the effective use of resources

·        Respecting and Promoting individual cultural differences

Additional Information

·        This Vacancy Notice may be used to fill similar positions at the same level.

·        Only candidates under serious consideration will be contacted.

·        A written test and interviews may be used as a form of screening.

·        If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution credited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

·        For information on WHO's operations please visit: http://www.who.int.

·        The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

·        The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.

·        Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int.

·        An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.

·        WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to.

·        WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.

·        WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

·        Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

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