GradeGS4
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2023-08-18
Target End Date2023-12-31
Job Posting End DateAugust 9, 2023
Standard Job DescriptionField Assistant Organizational Setting and Work Relationships The Field Assistant is normally supervised by the Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor exercises close control and regular review of the work processes and provides regular advice and guidance. The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions. - Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries. - Collect data and other information relevant to UNHCR and report to the supervisor accordingly. - Keep regular contacts with local authorities and implementing partners as requested by supervisor. - In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR. - Liaise with local authority counterparts, partners and populations of concern. - Direct incidents and problems to the supervisor when they cannot be resolved at their level. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Business Administration, Law, Political Science (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Completion of UNHCR learning programmes or specific training relevant to functions of the position. Functional Skills *IT-Computer Literacy CO-Drafting and Documentation CL-Multi-stakeholder Communications with Partners, Government & Community (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileThe Field Assistant reports to the Head of Field Office in Samos and performs a variety of functions related to field activities within the office. Regular performance of tasks at Samos Closed Controlled-Access Centre (CCAC) is required, although performing in other locations on the island may be relevant as per need. The incumbent provides support in protection matters in the context of information provision and monitoring activities and/or any other priority as required under the UNHCR Greece strategic directions. The candidate should have experience in liaising with counterparts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor protection standards in reception conditions, undertake focus group discussions with PoC and implement administrative requirements. Demonstrated awareness of the local political and security challenges which may impact the relevant activities is an asset. S/he is needed to have sound demonstrated skills in dealing with Greek authorities and other stakeholders in the operation. Excellent knowledge of Greek and English language is required. The incumbent will be expected to be able to deal with multiple tasks in a courteous and result-oriented manner, often with short deadlines and fluctuating workload. Ability to work as part of a team in a diverse work environment is one of the key competencies. The function also requires strong analytical skills, precision, accuracy and personal integrity.
Experience in supporting interventions implemented directly by UNHCR, including monitoring and analysis of the direct implementation budgets and spending trends, coordination and management of NFIs and purchasing plans, provision of programmatic guidance to multi-functional teams at field level to ensure a harmonised approach from planning to reporting on results achieved are desirable. Knowledge of financial and budgetary rules and procedures, excellent knowledge of Excel and relevant experience in MSRP processes (requisitions, vouchers, reports, partnership transactions) are desirable as well.
Shortlisted candidates may be requested to sit for a written test and will have to undergo an oral interview.
Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.
This is a Temporary Appointment until 31/12/2023.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)
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Desired languages
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Additional Qualifications
SkillsCL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer Literacy
Education
CertificationsBusiness Administration - Other, Law - Other, Political Science - Other
Work Experience
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