OBJECTIVES OF THE PROGRAMMECoordinate the technical, administrative and managerial functions of the WHO Representatives office in line with achieving the Country's health agenda and harmonised with UN and WHOs expectations.
DESCRIPTION OF DUTIESUnder the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, the incumbent supports the WHO Country Representative in ensuring efficient and effective management of the WHOCountry Office. Specifically, the incumbent will:Coordinate technical, administrative and managerial support functions to the WHO Country Representative's office including partnerships, planning, programme management,communications, external relations and compliance and risk managementfunctions.Oversee the WHO Country Representative's office correspondence information flow: analyze information, identify priorities, initiate responses when appropriate and ensure requisite and timely follow up on actions, monitor progress, provide regular updates to WHO Country Representative.Edit correspondence prepared by all clusters as well as other documentation prepared for WHO Country Representative's signature, ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate.Assist the WHO Country Representative in liaising with clusters, and sub-offices as well as with government partners and international organizations, including the UN, etc., concerning the WHO Country Representative's agenda.Perform quality check functions on manual and GSM/BMS transactions reassigned, or on request for the Country Representative's approval.At the mandate of the Country Representative, coordinate and participate in meetings organized by various clusters at the WCO and assist in the production of reportsfor such meetings.Support the WHO Country Representative in the preparation of briefing documents/materials,papers and reports for use on officialtrips and meetings.Make travel arrangements for the WHO Country Representative, support in the travelclaims and reports preparation.Attend meetings with the WHO Country Representative, whenever requested, prepare reports and ensure timely and efficientfollow up on implementation of agreed actions.Support the organization of meetings, of Committees or Boards chairedby WR. Keep updated records on all events/meetings and organize the reminder of the key actors.Create and update on monthly basis the masterlist of key activities of WCO that will include the events of partners that required WHO attention/participation and share it with the Cluster heads, technical and administrative officers;Assist in the preparation of the quarterly and annual reports of the WCO activities by compiling the contributions and maintain the list of addresses for documentation sharing internally and externally.Supervise the services of the WCO registryPerform any other duties that may be assigned.
REQUIRED QUALIFICATIONS
EducationEssential: First University Degree in public or business administration, economics, social sciences or related fields.
Desirable: Post-graduate training in management or business administration would be an added asset.
ExperienceEssential: At leastone year of relevant experience in efficiently and effectively managing the Office of the head of aninter-governmental/international organization.
Desirable: Relevant experience involving the application of administrative and management principles and practices within the United Nations system. Experience inhandling administrative support for high level Delegations and coordinationwith the Government
SkillsAbility to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities. Excellent planning and organizational skills with a confirmed ability to switch priorities at short notice, as and when required;Ability to act independently and exercise mature judgment;Excellent drafting skillsStrong communication and interpersonal skills to enable effective interaction with staff and partners at all levels and with varying cultural backgrounds, as well as an ability to exercise tact and discretion at all times.
WHO CompetenciesTeamwork
Respecting and promoting individual and cultural differences
Communication
Setting an example
Producing results
Use of Language SkillsEssential: Expert knowledge of English.
Desirable:
REMUNERATIONRemuneration comprises an annual base salary starting at USD 39,714 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.
WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
For information on WHO's operations please visit: http://www.who.int.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
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