Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-08-01
Job Posting End DateJune 29, 2023
Standard Job Description
Emergency Deployments Associate
Organizational Setting and Work Relationships
The Emergency Deployment Associate is responsible for administering and managing the deployments of UNHCR staff under the Emergency Response Team Roster (ERT) and other internal functional rosters, as well as the deployments through UNHCR's Standby Partners. S/he also assists in relevant emergency management trainings activities, such as the Workshop on Emergency Management (WEM). The incumbent works under the direct supervision of the Emergency Partnerships and Deployment Officer.
The incumbent will have regular contacts with the ERT roster members, in particular prior to their deployment, but also during or after deployment. S/he will also liaise closely with relevant Divisions, including DHR, and Bureaux in connection with the Terms of References for deployees, their technical clearance, etc. as well as with the requesting office. S/he will have to maintain regular contacts with a wide range of Standby Partners and field operations.
Emergency Service is also responsible for the regular reporting on emergency deployments, including for external purposes, and the incumbent compiles such statistics.
Due to the nature of emergencies, the requests for deployments cannot be predicted and require an immediate response. This may result in working beyond regular working hours and be able to cope with a sudden additional workload and pressure
In light of the above, the incumbent needs to: have the ability to work under pressure, be well-organized with attention to detail, have strong inter-personal skills, have excellent communication skills and be a strong team player.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
- Close liaison with relevant technical sections and Regional Bureaux to get their timely input on deployment requests, the Terms of References, and as applicable, advice and clearance of deployees.
- Establish contact with Emergency Roster Team (ERT), Senior Corporate Emergency Roster and functional roster team members prior to their departure on mission and serve as their focal point for general questions/issues during and after their deployment.
- Establish similar contact with standby partner deployees.
- Contribute to the administration and management of the selection process for the Workshop on Emergency Management (WEM), liaising with the relevant divisions and regional bureaux
- Constructive and efficient relationship and coordination with Standby Partners
- Approach Standby Partners for deployment requests and ensure punctual follow-up.
- Participate in coordination of meetings/events with Standby Partners and other UN Agencies.
- Compile emergency deployment data required for in-kind recognition of Standby partner coverage of deployees
- Record and upload all relevant bio data of WEM and ERT participants (medical clearances, UNLP, Passport)
- Ensure timely and accurate data entry so that the Emergency Database input is comprehensive and correct to allow reliable statistics.
- Prepare deployment statistics covered above.
- Perform other related duties as required.
Minimum QualificationsEducation & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Business Administration, Finance, Office Management,
Human Resources
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Good knowledge of UNHCR administrative processes and procedures related to missions and deployments an advantage.
Strong computer skills in terms of MS office software with advanced knowledge of excel and an ability to analyse and present statistical data in ways that inform decision making.
A clear ability to multi-task given the demanding working environment, often with tight deadlines.
Excellent communication and inter-personal skills combined with flexibility and adaptability always with a strong focus on timely service delivery.
Cultural and diversity sensitivity.
Desirable
Prior first hand-knowledge of emergency operations.
Functional Skills
EM-Development and coordination of preparedness action plans
EM-Coordination of sectoral emergency response activities
EM-Mobilization and coordination of partnerships in emergency preparedness and response
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Microsoft Office Productivity Software
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency RequirementsAll jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Empowering and Building Trust
Judgement and Decision Making
Managing Resources
Cross-Functional Competencies
Negotiation and Conflict Resolution
Planning and Organizing
Stakeholder Management
Change Capability and Adaptability
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile N/A
Required languages (expected Overall ability is at least B2 level): English
,
,
Desired languagesFrench
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsEM-Coordination of sectoral emergency response activities, EM-Development and coordination of preparedness action plans, EM-Mobilization and coordination of partnerships in emergency preparedness and response, IT-Computer Literacy, IT-Microsoft Office Productivity Software, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
CertificationsBusiness Administration - Other, Finance - Other, Human Resources - Other, Office Management - Other
Work Experience
CompetenciesAccountability, Change capability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Negotiation & conflict resolution, Organizational awareness, Planning & organizing, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional InformationCandidates might be required to sit for a test in connection with this Job Requisition. Recruitment as UNHCR staff member is subject to proof of vaccination against Covid-19
Functional clearanceThis position doesn't require a functional clearance