Only candidates who are not nationals of the country of assignment are eligible to apply to this position
Hardship LevelH (no hardship)
Family TypeFamily
Residential location (if applicable)
GradePR3
Staff Member / Affiliate TypeProfessional
* Staff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff memberโs country of nationality.
In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-11-07
Job Posting End DateNovember 28, 2023
Standard Job Description
Emergency Partnerships and Deployments Officer
Organizational Setting and Work Relationships
The incumbent is a member of the Emergency Preparedness, Deployments and Partnerships Section (EPDPS) of the Division of Emergency, Security and Supply (DESS) and work closely with UN Agencies, Emergency Standby Partners, and other key stakeholders on effective deployments of personnel and service packages to emergency operations. The incumbent reports to the Chief of Section, and will work closely with other sections of DESS, Headquarters divisions, Regional Bureaux and country operations.
The Emergency Deployment and Partnerships Section consists of two units: Emergency Preparedness Unit and Deployments and Partnerships Unit. The incumbent leads the Deployments and Partnerships Unit that has three regular positions: the Emergency Partnerships and Deployments Officer and two Emergency Deployments Associates. The team may be reinforced by an additional colleague on temporary assignments, as required. The incumbent directly supervises the two Emergency Deployment Associates (G6) and works closely with other team members of the Section, especially the Information Management colleagues, as well as the Emergency Policy and Capacity Development Section within DESS.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRโs core values of professionalism, integrity and respect for diversity.
Duties
- Manage internal and external emergency deployment mechanisms, including individualized follow-ups and deployment database management, in close collaboration with relevant colleagues in Headquarters divisions, Regional Bureaux and operations.
- Chair the Human Resources cell meetings when required.
- Develop/update UNHCRโs Deployment Management Strategy and its Partnership Strategy.
- Regularly update Guidelines, Standard Operating Procedures (SOPs) and relevant Information Notes related to emergency deployments.
- Develop/update communication packages to the field on emergency deployments and partnerships.
- Ensure timely and accurate reporting of emergency deployments statistics.
- Conduct regular analysis of emergency deployments, capturing lessons learned and providing recommendations for further improvements.
- Ensure existing standby partnership agreements are relevant and up to date. Initiate revisions as required, in close collaboration with partners and relevant divisions.
- Explore new partnerships in emergencies to enhance geographical and profile diversification.
- Where appliable, manage Deployment Partnership Agreements in close collaboration with relevant stakeholders.
- Represent UNHCR in Standby Partnership Network consultations, working groups, International Humanitarian Partnerships, and other related forums.
- Organize regular bilateral/multilateral consultations/meetings with Standby Partners to discuss priorities, needed profiles, opportunities, and challenges, in close coordination with relevant divisions, regional bureaux, and operations.
- Regularly review the use of 'service packages' offered by Emergency Partners, collect good practices and lessons learned.
- Ensure timely and accurate recording of in-kind contribution services by Standby Partners, in collaboration with relevant divisions.
- Provide presentations on emergency deployments, emergency staffing and/or other support during the Workshop on Emergency Management (WEM), functional emergency rosters, and other occasions as required.
- Participate in the WEM to conduct in-person individual consultations with emergency roster members.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum QualificationsYears of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
Field(s) of Education
Political Science; International Relations; Refugee and Forced Migration Studies;
Development Studies; Peace and Conflict Studies; Security Economics; or other relevant field.
Certificates and/or Licenses
Emergency Management Workshop - UNHCR; HCR Protection Learning Program - UNHCR;
HCR Management Learning Program- UNHCR
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Previous job experiences relevant to the function, including in refugee, IDP and/or other humanitarian emergency or complex operation(s) in the field. Demonstrated excellent drafting, analytical, communication, coordination and organizational skills. Team building, creative thinking, flexibility and time management to effectively respond to the rapidly changing needs of emergency operations.
Desirable
Understanding of UNHCRโs Emergency Policy and related guidance. Good knowledge of UNHCRโs administrative, financial and human resources rules and regulations. Good knowledge of UNHCRโs protection and programme at field level. Experience in developing strategies and SOPs, as well as providing capacity building.
Functional Skills
PR-Age, Gender and Diversity (AGD)
PR-Accountability to Affected People โ Principles and Framework
FO-Complex field emergency operations
CO-Cross-cultural communication
CO-Drafting and Documentation
MG-Coordination
MG-Partnership Development
DM-Data Collection and Analysis
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency RequirementsAll jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Judgement and Decision Making
Managing Resources
Strategic Planning and Vision
Cross-Functional Competencies
Analytical Thinking
Planning and Organizing
Stakeholder Management
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Excellent communication and negotiation skills for interaction with internal and external stakeholders.
Experience in strategy / SOPs development and its operationalization.
Excellent analytical skills.
Excellent organizational skills.
Experience in working in emergency operations.
Solid management and coaching skills.
Ability to work and deliver under considerable time pressure.
Ability to pay attention to details and follow up on multiple tasks.
Flexibility to adapt to changing priorities and work in a dynamic environment.
Adherence to ethical standards, transparency, and accountability.
Proficiency in English; knowledge of other UN languages is an asset.Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
The number, scale, and complexities of emergencies UNHCR responds continue to grow in recent years. Division of Emergency, Security and Supply (DESS), in close collaboration with other relevant stakeholders, continues to enhance UNHCRโs emergency surge mechanisms to support emergency operationsโ responses. The portfolio of this position covers a wide range of tasks, spanning from effective management of UNHCRโs emergency roster mechanisms, including individual deployment case management, through strategic engagement and advocacy with standby partners. Responding to multiple urgent emergency deployment needs and evolving challenges often require considerable degree of flexibility and adaptability, including working hours and modus operandi. Effective management of emergency deployment schemes also requires attention to details, swift and proactive actions, and ability to find pragmatic solutions.
Living and Working Conditions:
Additional Qualifications
Skills
EducationBachelor of Arts (BA): Development Management, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Peace and Conflict Studies, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Refugee and Forced Migration Studies, Bachelor of Arts (BA): Security
CertificationsEmergency Management Workshop - UNHCR, HCR Management Learning Program - UNHCR, HCR Protection Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Stakeholder management, Strategic planning & visions, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium Add. 1 to Bi-annual Compendium 2023 - Part B
Additional Information
Functional clearanceThis position doesn't require a functional clearance