Title : Driver / Administrative Assistant
Location : Various Locations
Supervisor : FP OutreachTeam Lead / District Team Lead
Program Summary
The 5-year USAID funded Mhuri / Imuli programโs goal in Zimbabwe is to improve maternal, youth and child health and survival in beneficiary communities and populations. The geographic focus is the seven districts of Manicaland Province, focusing on activities to increase the demand and supply of integrated, quality MNCH-FP services as well delivery of family planning services through outreach in all 10 provinces of Zimbabwe. This project will provide Technical Assistance (TA) to the MOHCC in Manicaland for MNCH and direct service delivery for Family Planning through outreach services.
Position Summary:
To carry out routine and administrative duties for the project team and ensure smooth running of the office. Ensures that the vehicle for transportation of staff is in good condition and always ready for use in the field.
Duties and Responsibilities:
- Drive motor vehicle and maintain same in good working condition.
- Ensure vehicle cleanliness and checks for such essentials as fuel, oil, water and tyre pressure regularly as is necessary.
- Maintain all trip records such as, purpose of same, mileage, fuel and time at each stop.
- Use vehicle to collect and deliver mail, equipment, furniture, office supplies and other items on behalf of FHI360 Zimbabwe.
- Record delivery of items in dispatch book.
- Transport relevant personnel to/from official meetings, seminars, workshops and functions.
- Ensure that the vehicle is well maintained and clean at all times with support from the Team Leader and Logistics Associate.
- Work with programme team in scheduling field activities.
- Provide regular reports of fuel allocation and consumption.
- Facilitates procurement of equipment and services, through sourcing for quotations and assessment , reports maintenance problems to the supervisor.
- Preparation of payment documentation and ensuring payments made to schedule.
- Ensuring good administration and procurement procedures and compliance with Financial and Administrative policies and procedures.
- Administration of office expenses.
- Management and control of petty cash.
- Facilitates registration of clients during FP service provisions, while maintaining order and safety during outreach.
- Assists the nurse assistant in keeping the outreach site clean, tidy and meeting the environmental management standards.
- Performs other related work as required.
Knowledge, skills and abilities:
- The incumbent will be expected to work after hours and occasionally on weekends.
- Ability to deal effectively and patiently with others.
- Ability to understand and follow oral and written instructions.
- Availability to work long hours when needed.
- Able to travel outside duty station.
Qualifications and requirements:
- Minimum of 5 O-level including English and Mathematics.
- Experience in book keeping, computer literate .
- A Clean Class 4 driverโs license with Valid Defensive Driving Certificate.
- Atleast three years experience in a similar position.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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