Director of Finance and Administration

Tags: finance English
  • Added Date: Friday, 05 April 2024
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Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pactโ€™s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact seeks a Finance and Administration Director for the anticipated USAID-funded Reproductive, Maternal, Newborn, and Child Health, Immunization, and Malaria (RMNCI+M) Activity in Burundi. This position will provide oversight of all finance, operations, HR, and procurement functions on the activity. This Activity will support comprehensive RMNCI and Malaria services at health facility and community level and will strengthen the health system at the national and district levels, to:

1) Improve the delivery of high-quality RMNCI+M services across the continuum of care;

2) Promote healthy behaviors among women, youth and men, and

3) Strengthen the health system to support high-quality delivery of integrated care. It will also improve malaria case management among older children (above five years) and adults.

RMNCH+M is anticipated to be a five-year (2024-2029) cooperative agreement in the $25-49.99M range. This position is contingent upon award; the location of this position will be determined at a later date. There will be frequent travel to provincial offices

Key Responsibilities

Ensure overall operational contract compliance for the implementation of the RMNCI+M, including oversight of procurement, financial, contractual, operational, safety and security, and compliance.Ensure required approvals are obtained and funds expended are compliant with applicable donor regulations, award-specific requirements, and Pact policies.

Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the contract and other office projects.

๐Ÿ“š ๐——๐—ถ๐˜€๐—ฐ๐—ผ๐˜ƒ๐—ฒ๐—ฟ ๐—›๐—ผ๐˜„ ๐˜๐—ผ ๐—š๐—ฒ๐˜ ๐—ฎ ๐—๐—ผ๐—ฏ ๐—ถ๐—ป ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐—ถ๐—ป ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ! ๐ŸŒ๐Ÿค ๐—ฅ๐—ฒ๐—ฎ๐—ฑ ๐—ผ๐˜‚๐—ฟ ๐—ก๐—˜๐—ช ๐—ฅ๐—ฒ๐—ฐ๐—ฟ๐˜‚๐—ถ๐˜๐—บ๐—ฒ๐—ป๐˜ ๐—š๐˜‚๐—ถ๐—ฑ๐—ฒ ๐˜๐—ผ ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ ๐˜„๐—ถ๐˜๐—ต ๐˜๐—ฒ๐˜€๐˜ ๐˜€๐—ฎ๐—บ๐—ฝ๐—น๐—ฒ๐˜€ ๐—ณ๐—ผ๐—ฟ ๐—จ๐—ก๐—›๐—–๐—ฅ, ๐—ช๐—™๐—ฃ, ๐—จ๐—ก๐—œ๐—–๐—˜๐—™, ๐—จ๐—ก๐——๐—ฆ๐—ฆ, ๐—จ๐—ก๐—™๐—ฃ๐—”, ๐—œ๐—ข๐—  ๐—ฎ๐—ป๐—ฑ ๐—ผ๐˜๐—ต๐—ฒ๐—ฟ๐˜€! ๐ŸŒ

โš ๏ธ ๐‚๐ก๐š๐ง๐ ๐ž ๐˜๐จ๐ฎ๐ซ ๐‹๐ข๐Ÿ๐ž ๐๐จ๐ฐ: ๐๐จ๐ฐ๐ž๐ซ๐Ÿ๐ฎ๐ฅ ๐“๐ž๐œ๐ก๐ง๐ข๐ช๐ฎ๐ž๐ฌ ๐ก๐จ๐ฐ ๐ญ๐จ ๐ ๐ž๐ญ ๐š ๐ฃ๐จ๐› ๐ข๐ง ๐ญ๐ก๐ž ๐”๐ง๐ข๐ญ๐ž๐ ๐๐š๐ญ๐ข๐จ๐ง๐ฌ ๐๐Ž๐–!

In partnership with Pact DC departments, initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.

Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.

Oversee the development, management and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders, contracts, and other related items.

In coordination with Pact DC, as appropriate, be responsible for managing the project budgets, quarterly forecasting, tracking project spending and preparing financial reports and notifications for submission to USAID.

Develop, implement, and adjust when required the project's safety and security strategy and protocols, and serves as the point of contact for the person in charge of security for any issue related to security reports and procedures.

Mentor and supervise finance, operations, and other staff.

Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.

All other duties as assigned.

Basic Requirements

Minimum of 9+ yearsโ€™ experience managing finances and administration activities on donor-funded projects of a similar size, scope, and complexity. Experience on USAID-funded projects is required.Masterโ€™s degree in Business Administration, Finance, or Accounting or equivalent plus 9+ years relevant experience; alternatively a Bachelorโ€™s degree in Business Administration, Finance, or Accounting and 11+ years of relevant experience.Minimum of 5 years of experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance, and/or operations staff.Demonstrable experience with management and/or administration for USAID-funded projects of a similar size, scope, and complexity.Demonstrated experience in activity financial management, including financial controls and audit, as well as reporting on accruals, pipeline, and expense validation and reimbursement to service providers and sub-recipients.Strong knowledge of USG assistance and policies/procedures, and understanding of USAID financial monitoring and reporting, auditing, and controls. Experience establishing administrative management procedures and standards with regards to HR, procurement, IT technologies and relationship (with vendors) management. Written and oral proficiency in English, French, and Kirundi.Ability to travel with Burundi as required.

Preferred Qualifications

Burundian candidates are strongly encouraged to apply.

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