We are currently seeking qualified candidates for a proposed position of Finance and Administration Director for an anticipated USAID/Pakistan Flagship TB opportunity. The position shall be based in Islamabad, Pakistan.
Recruitment is contingent upon successful award of the project to FHI 360 and final USAID approval of the candidate.
Position Description:
The Finance and Administration Director will be responsible for financial, administrative, and operational aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub-award management, procurement, and logistics. The Finance and Administration Director position will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and USAID procedures, rules, and regulations. The position will report to the Chief of Party.
Key Responsibilities:
Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics.
Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project.
Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, USAID rules and regulations, award requirements, and Government of Pakistan laws, including for sub-partners.
Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets.
Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Chief of Party and other relevant FHI 360 staff members.
Provide technical assistance, as needed, to local partners on financial compliance and reporting.
Prepare and submit annual and quarterly financial and accrual reports to USAID.
Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
Liaise with internal and external auditors in the review of project financial management.
Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits.
Ensure that all operational functions are effectively coordinated. Oversee finance and accounting, operations, and IT functions for the project.
Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions.
Set up and adjust as needed all field-based administrative, financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing.
Maintain communication with relevant government bodies, such as tax, or NGO regulatory authorities, to support and streamline the office registration and renewal processes
Provide support and coordination on local registration matters with HQ in collaboration with the regional office
Oversee all administrative and logistical staff in the main and field offices.
Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.
Applied Knowledge & Skills:
Has significant experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.