GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Target Start Date2025-01-01
Target End Date2025-12-31
Deadline for ApplicationsDecember 11, 2024
Standard Job Description
Data Management Associate
Organizational Setting and Work Relationships
The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff.
Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR
's core values of professionalism, integrity and respect for diversity.
Duties
- Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.
- Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.
- Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.
- May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS.
- Archive and backup database systems; ensure security of databases; perform database administrator functions.
- Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly.
- Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.
- May be required to support registration activities including ProGres technical support and on-site assistance.
- May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues.
- Develop forms and tools for data collection and analysis.
- Have access to relevant data and records.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Information Technology Data Management
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.
Functional Skills
DM-Database Management
PG-UNHCR's Programmes
DM-ArcGIS (Geographic Information System)
TR-Training - Virtual and face to face
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileEssential
2 years in data collection, data analysis or statistical field. Understanding of different data collection methodologies. Familiarity with planning, programming, strategic planning, project development and resource mobilization. Solid overall computer literacy, including proficiency in various MS Office applications, SQL Server Management, PowerBI, Visual Studio, email/internet; familiarity with database management and use of applications; and office technology equipment.
Excellent communication skills (oral and written); excellent drafting, formulation, presentation and reporting skills, as well as efficiency in tailoring communication and messages to different target audiences. Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel, promoting team spirit and mutual support among team members.
Desirable
Experience with data analysis in developmental or humanitarian contexts. Understanding of the principles and concepts of international protection and UNHCR. Experience in data collection and analysis in field situations. Experience working with partners, including host and donor Governments, humanitarian and development partners. Knowledge of international protection, human rights and international humanitarian law. Understanding of civil registration and other national population registration systems. Experience working with or in national statistical offices. Experience in providing technical support to team members and on-site assistance. Providing assistance in supervision of staff and daily delegation of activities. Providing assistance in the implementation of organizational strategies and methodologies for populations of concern. Provide decisions and accountability related to the day-to-day operations.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to successful reference checks, and integrity clearances.
Non-EU citizens are invited to upload any residence permits or relevant documents under the โCertificationsโ section, by selecting the type โPersonnel Administration โ Otherโ. Applications by Non-EU citizens will be considered if they are legally in the countryโ.
For further information on how to apply, please visit the โUNHCR - Application and Selectionโ page, at https://www.unhcr.org/how-to-apply.html.
The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
NOTE: An individual whose mother, father, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of Affiliate Workforce, is not eligible to apply.
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 8,652.86 RON - NET 10,969.84 RON.
Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).
Pension system: Staff members holding a temporary appointment for duration of 364 days will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Romania will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)English
,
,
Desired languagesRussian
,Ukrainian
,Romanian
Additional Qualifications
SkillsDM-ArcGIS (Geographic Information System), DM-Database Management, IT-Computer Literacy, PG-UNHCR's Programmes, TR-Training - Virtual and face to face
Education
CertificationsData Management - Other, Information Technology - Other
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other information