The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Dimensions of Role:
- Report to the Malaria Program Coordinator, Plan Liberia Global Fund NFM-3 Malaria Program
- Logistics and supply systems and processes for compliance and management information
- Risk Management in logistics and supplies for the Liberia ITN distribution campaign as part of Plan Global Fund NFM Malaria Program
Duties/Responsibilities:
- Support the Plan Global Fund program unit or Plan partner organization in implementing ITNs campaign logistics systems, including movement and tracking of ITN in line with the Global Fund, MOH and Plan International Liberia procurement guidelines.
- Engage in the ITNs campaign logistics management by providing support to the assigned District
- Interact with the district Health Team and partners ensuring the right services are provided at all levels of the supply chain in line with respective service contracts
- Ensure accountability and value for money for all services provided to Plan International Liberia or Partners within the campaign logistics system.
- Ensure proper documentation and audit tracking for services and goods procured, received and dispatched to beneficiaries by Plan or Plan partner in assigned District.
- In collaboration with Plan International Liberia or partner Administrative Department, cultivate and maintain excellent relation with the Government of Liberia, especially Ministry of Health/National Malaria Control Programme (NMCP) and the NMCP Logistics Officer
- Provide efficient and reliable supply chain management of Plan or partner equipment and supplies throughout the LLIN campaign.
- Management of supplies used in Plan partner or the Plan Global Fund Program ITNs campaign including receipt/clearance, transport, storage and delivery.
- Organize dispatch of goods in support to the ITNs campaign with proper documentation and filling ensured.
- Perform other duties and participate in other, non-project, organizational activities and processes as and when required to do so.
Dealing with Problems:
- Analyse all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall procurement and supply system.
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
- Country Management Team
- Global Fund/LFA
- The County Level Plan Program or Plan Partner Team
- The MOH/NMCP & County Health Teams
- Plan International Liberia Global Fund implementation team
- Maintains high contact with staff regarding Plan or Plan partner policies and procedures
- Maintains medium contact with the Plan Partner or Plan Regional Office and other Organizationโs County Office procurement or administrative team
Knowledge, Skills, Behaviors, and Experience Required to Achieve Roleโs Objectives:
Qualification and Experience
- A university degree or equivalence in the fields of either financial, administration or logistics and procurement
- A logistics, supplies or procurement background and work experience is preferred
- Knowledge about program and project implementation is an added advantage
- At least 3 yearsโ experience in similar position with a recognized institution
- Experience in national health/ITNs campaigns will be an added advantage
Knowledge:
- Promotes high performance by all personnel
- Promotes innovation, learning and transparency
- Communicates clearly and effectively
- Gains, develops and retains credibility
Skills:
- Ability to mentor staff, partners and communities
- Good analytical and synthesis skills
- Ability to study and quickly understand new operating environment and organizational systems.
- Good communication skills (written and oral)
- Good listening and negotiating skills
- Independence and objectivity, you should be able to work with minimum supervision
- Organized, methodical and meticulous
- Good filling or record keeping
- Computer knowledge and self-ownership required to execute roles & responsibilities
Attitudes:
- Influencing personnel to improve performance, procedures and compliance
- Promoting high performance
- Open to feedback and willing to try new approaches and processes
- Analyse all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall procurement and supply system.