Records and Archives Management - Corporate Services Associate
Washington DC, USA
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a professional with experience in Records and Archives Management (RM). As Records and Archives Management Associate, you will contribute to the successful design and implementation of the RM program at the IDB Group.
You will work in the Records Management Group, which is part of the Budget and Administrative Services department. This team is responsible for the RM program at the IDB Group, which encapsulates the establishment and monitoring of the governance framework, the management of digital and physical records, the delivery of RM support, including trainings to Business Units, the coordination of the RM function in the 29 Country Offices and the preservation and the valuation of IDB Group History.
What youโll do:
Design information architectures for the organization of digital records covering the design, mapping with the retention plan, approval, and deployment. Process optimization and enhancement in IDB Group Business Units, ensuring that client needs, and management expectations are met, while being aligned with RM policies/guidelines/tools. Contribute to projects geared towards improving, protecting, and enriching IDB Groupโs History. Perform appraisal activities and review destruction lists as part of the disposition process. Provide procedural and task guidance to IDB Group Personnel on RM. Develop and maintain RM policies/guidelines/tools and identify improvement opportunities based on market trends and standards. Work under the limited supervision of others.What you'll need
Education: Masterโs degree in Archives Management, Information Management, Records Management, or related fields. Experience: A minimum of three years of relevant work experience in RM, preferably in an international organization or another multi-cultural environment. Advanced knowledge of and experience with the concepts and practice of information, document, records, and archives management focused on retention management, appraisal, and historical records. Experience in project management and process optimization involving RM. Experience in developing innovative solutions geared towards the modernization of RM in organizations similar to the IDB Group. Experience in the delivery of trainings and support on RM. Experience in change management processes would be an asset. Systems and technology: Experience with Office365, including SharePoint. Advanced knowledge in the use of Microsoft Office suite. Excellent client service skills and ability to work with all levels of management and employees is critical. Expert writing skills and a high degree of experience in preparing and delivering various types of communications and presentations. Languages: Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) is required. Proficiency in Spanish would be a huge plus.A candidate has been pre-identified for this position and may apply. However, this remains a competitive process and other qualified candidates are encouraged to apply and will be duly considered.
Requirements: Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
International staff contract, 36 months initially, renewable upon mutual agreement.What we offer
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include: A competitive compensation package Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs.