Grade: P2
Vacancy no.: RAPS/5/2023/PARTNERSHIPS/01
Publication date: 6th October 2023
Application deadline (midnight Geneva time): 6th November 2023
Job ID: 11300
Department: PARTNERSHIPS
Organization Unit: PARTNERSHIPS
Location: Geneva
Contract type: Fixed Term
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
- External candidates.
Staff members with at least five years of continuous service with the Office are encouraged to apply.
Applications from candidates who have already separated from ILO service upon retirement or early retirement, will not be considered.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
The ILO welcomes applicants with experience in working within ILO constituents (governments, employersโ and business membership organizations, and workersโ organizations).
Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States
In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.
Notwithstanding the general considerations set out in the ILO Staff Regulations, this vacancy announcement is the only authoritative document pertaining to the qualifications required for this position. The minimum required qualifications were determined in view of the specific duties and responsibilities of this position.
The specific language requirements for this position are detailed hereunder. However, candidates applying for the professional category vacancies who have not already successfully completed their probationary period within the ILO and whose mother tongue is not one of the working languages of the Office (English, French and Spanish), shall be required to possess a fully satisfactory working knowledge of at least one of the ILO working languages. If appointed they may be required to acquire a knowledge of a second working language of the Office during their initial years of service.
Introduction
The Department of Multilateral Partnerships and Development Cooperation (PARTNERSHIPS) leads, coordinates and promotes the ILO's involvement in the UN system and cooperation with other multilateral organizations. In doing so, it cooperates with the ILO Offices in New York, Washington and in other locations hosting international organizations. PARTNERSHIPS also establishes and develops strategic partnerships in close interaction with other clusters and the regions. It is responsible for developing the ILOโs strategy for development cooperation and it leads consultations and negotiations with development cooperation partners. It is responsible for mobilization of voluntary contributions for the ILOโs programme as well as for coordinating development and financial reporting to funding partners. Finally, it facilitates, in close collaboration with other portfolios, the streamlining of work processes and procedures for enhanced partnerships and development cooperation.
The function of Communication and Portfolio Reporting Officer is situated in the Development Cooperation Support Unit (DCSU) in PARTNERSHIPS. DCSU deals with development cooperation (DC) policies, ensures quality assurance of proposals for ILOโs development cooperation programmes and projects, provides project development design support, delivers staff development on project cycle management and DC, develops statistical data on ILOโs DC portfolio, and facilitates internal and external communication as well as knowledge sharing in ILOโs development cooperation. Many of these areas are supported by online platforms (e.g. SharePoint), websites or dashboards.
Under the overall supervision of the Director of PARTNERSHIPS, the Communication and Portfolio Reporting Officer will report to the Head of DCSU.
Specific Duties
1. Analyze and participate in content reviews of communication products (e.g. press releases, fact sheets, brochures, think pieces, result reports, infographics and multi-media materials) related to ILO development cooperation, for the elaboration and implementation of the PARTNERSHIPS communication strategy.
2. Organize, prepare, and update content for both the PARTNERSHIPS public website and its intranet.
3. Assist in the PARTNERSHIPS knowledge management and sharing as well as in training activities for ILO staff, including through its online Community of Practice. Learning Journey platforms, Development Cooperation Management application and the organization of events and meetings, including online.
4. Prepare, monitor, and analyse data and reports on approvals, allocations, expenditures, delivery, forecasts, and trends of voluntary resources in response to institutional reporting requirements and ad-hoc requests.
5. Support PARTNERSHIPS contribution to the Office data transparency work, in particular in its preparation and publication of statistical and other data for monitoring and reporting on the ILO development cooperation portfolio.
6. Act as focal point for the ILO development cooperation dashboard by providing user assistance and ensuring its continuous improvement and connection with other ILO dashboards in collaboration with other ILO departments.
7. Prepare analytical briefings and information notes for management on issues related to
resource mobilization and partnerships, programme and project development, implementation and decision-making.
8. Perform other relevant duties as assigned.These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:
Generic Duties
- Research and develop materials for specific information topics and/or outputs such as audio/video productions. Collect and compile information for dissemination.
- Draft news releases, correspondence or other information publications, and assist with the distribution of information materials.
- Prepare briefing materials for senior communication and public information specialists prior to their appearance at interviews, conferences and briefings. Participate in the organization of seminars, conferences and meetings.
- Maintain lines of communication and working relationships with representatives of the media, NGOs and/or other groups to develop an understanding of information requirements.
- Edit, write or rewrite articles, newsletters or other information materials as required.
- Assist with the production of audio/video projects by conducting research, acquiring copyright and other clearances, and arranging for editing and audio mixing. Participate in the development and maintenance of web-sites.
Required qualifications
Education
First level university degree in communications, economics, social science, international studies or another relevant field.
Experience
At least three years of professional experience in public information and portfolio administration.
Languages
Excellent command of English and a working knowledge of another working language (French or Spanish) of the Organization. Knowledge of a third working language of the Organization would be an advantage.
Competencies
In addition to the ILO core competencies, this position requires:
Technical Competencies:
Excellent writing skills. Ability to adapt a message to culturally diverse
audiences. Knowledge of the Organizationโs mandate and its programme of activities. Good analytical skills. Good knowledge of computer applications, especially Excel, for information collection, management, graphic visualization and dissemination.Behavioural competencies
Establishes productive client relationships. Good interpersonal and
communication skills. Ability to deal with people with diplomacy. Ability to work on own initiative as well as a member of a team. Seeks opportunities to build the depth and breadth of own expertise and knowledge. Promotes knowledge sharing. The ability to work in a multicultural environment and to demonstrate gender sensitive and non-discriminatory behaviour and attitudesConditions of employment
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
- The first contract will be issued for a twenty-four month period.
- A successful external candidate will be on probation for the first two years of assignment.
- Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.
For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.
Important Information
Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at hrpartner@ilo.org
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.
The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.
To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.