20384 | Registry
Deadline for Applications: 06/08/2023 (midnight The Hague time) Organizational Unit: Division of Management Services, Registry Duty Station: The Hague - NL Type of Appointment: Fixed-Term Appointment Post Number: E-9994 Minimum Net Annual Salary: €132,228.00 Contract Duration: For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).
A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).
Organizational Context:
Under the direct supervision of the Director of Management Services, the Budget Section ensures that the Registry puts in place adequate services with a strategic approach to the management and allocation of resources, for the benefit of all Major Programmes and activities of the Court while ensuring the best value for money in the achievement of the Court's objectives and mandate. The Budget Section provides effective, timely, accurate and strategic budgeting and control services to the Court as well as budget and forecast information and reports to management, Committee on Budget and Finance (CBF) and the Assembly of State Parties (ASP). The Section works in close cooperation with the Finance Section.
Duties & Responsibilities
Under the direct supervision of the Director of Division of Management Services, the incumbent will be performing the following duties:
- Advise senior management on budgetary issues to ensure that the Court's resources are used and allocated strategically and contribute in the most efficient way toward the achievement of the Court's objectives, while keeping in mind a value-for-money focus.
- Coordinate production of high quality budget documents with inputs from both internal and external
stakeholders following a well-documented consultation process.
- Manage the annual budget process for the Court through the creation of guidelines and yearly objectives for budget holders, devising policy implications and ways to effectively prioritise budgetary requirements with a view to ensuring business continuity, coordinating and preparing budget submissions in cooperation with budget holders, maintaining financial data and documentation of changes on budget proposals, preparing final documents, including ASP resolutions, coordinating production of supplementary budget proposal documents and production of Contingency Funds notifications.
- Align the budget process more clearly with strategic planning and risk management.
- Bring in a new streamlined budget process and document in line with recommendations issued by different stakeholders, including for example the External Auditor, the Committee on Budget and Finance and the Assembly of States Parties.
- Ensure the strategic communication and representation of the Court’s budgetary policies, strategies and plans vis-à-vis States Parties and external stakeholders, in particular in the context of the budget cycle with the Assembly of States Parties.
- Implement budget allotments according to agreed time frames; monitor implementation of the budget in line with expected results; analyse and forecast expenditures; provide fund management information and strategic advice and management of transfers of funds requests.
- Provide control to Court resources and related programmes by ensuring sound management practices through policies, procedures, standards, strategies and plans relating to the control of budget implementation and developing refinements to Court-wide integrated management information system through a panel of certifying officers. Ability to reprogram the budget to meet changing priorities and developments.
- Collect required input from all major programmes, analyse information for reasonableness and create Court performance reports and other reports to internal and external stakeholders on expenditure.
- Review and analyse reports to identify deficiencies or redundancies in the administration of the Court and encourage remedial action and enhancements to ensure the best economical use of resources.
- Provide budgetary control to all Court resources and related programmes by ensuring adherence to the Financial Regulations and Rules and sound management practices through advice to the Director of Management Services (the Director), other senior leadership and Section Chiefs in dealing with major events and activities.
- Provide advice and guidance to headquarters and country offices on budgetary policies and procedures, including results-based budgeting.
- Provide high level authoritative advice and guidance to senior management with regard to budgetary practices, prioritisation of resources, and represent the Organisation before governing bodies and at external meetings when required by the Director.
- Manage Trust Fund accounts and voluntary contributions by providing support to programme managers on developing trust funds and voluntary contributions agreements, creating allotments, proposing implementation monitoring processes and supporting necessary budgetary transfers.
- Lead and manage the Section, ensuring that all programmed activities are carried out in a timely, reliable and effective fashion with high quality standards.
- Identify deficiencies and redundancies within the Section and with other close Sections (in particular Finance) and related processes and encourage remedial action and enhancements to ensure the best economical use of resources.
- Provide sound replies and correspondence to the Office of Internal Audit, the External Auditor and other outside bodies such as the Committee on Budget and Finance, legislative bodies, member governments and other interested in the work of the Organisation.
- Plan and oversee the programme of work of the Budget Section, including the management of the Section's human resources (either directly or through Unit heads) by ensuring high calibre staffing within the Section, and ensuring that the Section follows best practices regarding the development and performance management of staff and in interpersonal relations within the Section.
- Ensure that the staff in the section work in unison, actively share information, cooperate and achieve synergies to achieve the Section's mission and to deliver high-quality services.
- Oversee the development and management of Section's budget and financial resources and information management processes and report on these issues as required.
- Ensure best practices and compliance with the policies related to the work of the Section, with clarity within the Section's guidelines, manuals and procedures, and to identify policy gaps and propose any necessary amendments to related Administrative Issuances.
- Other duties as required by the Director.
Essential Qualifications
Education:
An advanced University degree (Master's degree or equivalent) in business administration, management, public administration, social sciences or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Membership and certification from an internationally recognized accountancy body is an advantage.
Experience:
- At least ten (10) years (twelve (12) years with a first level university degree) of progressively responsible and relevant working experience in budget strategy, development, implementation and/or management is required.
- Demonstrated experience in advising senior management at a strategic level in the efficient use of an organisation's financial resources.
- Demonstrated experience in the negotiation of complex budgets and/or the coordination and preparation of complex annual budgets for international organisations.
- Demonstrated experience in the functioning of international organizations, preferably with a judicial mandate.
- Demonstrated experience in managerial and leadership positions in international organisations.
- Demonstrated experience or knowledge of SAP or similar ERP systems.
- Demonstrated experience or knowledge of the financial rules and regulations of an international organisation, including IPSAS.