Org. Setting and Reporting
This position is located in the Contractual Translation and Management Unit, Multilingual Technology Section, Languages Service, Department for General Assembly and Conference Management, Geneva. The incumbent will report to the Chief, Contractual Translation and Management Unit.Responsibilities
Within delegated authority, the Associate Programme Management Officer will be responsible for the following duties:
Provides administrative and substantive support in the area of contractual translation and Temporary Assistance for Meetings (TAM):
- Liaises with the Document Planning Unit (DPU), Documents Management Unit (DMU) and Language Sections concerned on the workload and the processing schedules.
- Reviews and approves contracts for contractual translators in the Contractor Management Application (CMA).
- Reviews shopping carts and creates purchase orders in Umoja for individual contract;
- Monitors and reports on the use of resources earmarked for contractual translation and Temporary Assistance for Meetings.
- Reviews of actions related to administration of human resources activities, e.g. recruitment, placement, promotion, performance appraisal, job classification, separation of staff members, training, international benefits, etc. ensuring consistency in the application of UN rules and procedures.
- Provides information regarding conditions of service, duties, responsibilities, privileges on eligibility for entitlements in consultation with HRMS.
- Assists Hiring Managers in all vacancy management-related issues in Inspira by confirming timely circulation of vacancies, streamlined processing of recruitment cases and effective vacancy management.
- Reviews and submits cases for classification and job descriptions by liaising with managers on submission of the classification requests.
Provides assistance in the development, implementation and evaluation of projects and activities related to contractual translation and Temporary assistance for Meetings:
- Monitors and analyzes specific aspects of projects development; reviewing relevant documents and reports; identifying problems and issues to be addressed and recommending corrective actions, liaising with relevant parties, identifying and tracking follow-up actions.
- Carries out basic research on selected aspects of projects, operations, and other activities including the review and analysis of emerging issues and trends, participation in evaluations or or research activities and studies, presentation of statistical data and other information gathered from diverse sources.
- Participates in survey initiatives, assists with design of data collection tools; reviewing analyzing and interpreting response, identifying problems/issues and preparing preliminary conclusions.
- Contributes to the preparation of various written outputs, e.g. drafts background papers, analytical notes, section reports, standard operation procedures and studies.
- Assists the Chief of Unit in planning and managing resources of the Unit, as well as supervising the work of General Service staff.
- Monitors and evaluates performance of staff under supervision.
- Acts as Officer-in-Charge of the Unit when needed.
- Performs other duties as required.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING:
- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
An advanced university degree (Master’s degree or equivalent degree) in business administration, documents management, contract management or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of advanced university degree. A first-level university degree only is required for candidates who have passed a United Nations Competitive Recruitment Examination.Work Experience
A minimum of two years of progressively responsible experience in administration, finance, budget or documentation processing or related area is required.
Experience in working with ERP (Enterprise Resources Planning) systems used by the United Nations Common System is desirable.
Experience with implementation of the CEB-AITC (Chief Executives Board for Coordination and representatives of the Association internationale des traducteurs de conférence) agreement, the recruitment of individual contractors (language staff) and/or the United Nations rules and regulations governing the submission and processing of United Nations documentation is desirable.
Experience with procurement, contract management, contract administration is desirable.
No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P).
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required; knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This position is temporarily available for a period of six (6) months with a possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.