IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:ย please note that the deadline for applications is indicated in local time as per the time zone of the applicantโs location.
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1. ย ย ย Organizational Context
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a.ย ย ย Organizational Setting
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The post is located in the Office of the Deputy Director General (ODDG) of the Regional and National Development Sector. The ODDG supports the Deputy Director General (DDG) to enable him to fulfill his functions smoothly and effectively.
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The Regional and National Development Sector leverages its unique knowledge of and engagement with Member States and regions to reinforce the more effective use of IP for growth and development.ย It does this by connecting the expertise, services and tools that WIPO offers with the needs and priorities of our Member States and national and regional stakeholders.
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b.ย ย ย Purpose Statement
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The Program Officer facilitates the coordination of the work of the Sector and contributes to the management of the ODDG.
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c.ย ย ย Reporting Lines
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The incumbent reports to the Deputy Director General.
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d.ย ย ย Work Relations
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The incumbent will work closely with colleagues in the ODDG as well as in the WIPO Academy, the External Offices Coordination team, the Regional Divisions and the Development Agenda Coordination Division in support of the effective and efficient functioning of the Sector. The incumbent will also establish and maintain relationships with external stakeholders including government officials, representatives of Geneva based diplomatic missions, members of national IP offices, IP practitioners, as required.
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2.ย ย ย ย ย Duties and Responsibilities
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The incumbent will perform the following principal duties:
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a.ย ย Coordinate and contribute to the preparation of briefing material for the Deputy Director General's visits to Member States and in close coordination with the Deputy Director General's front office, ensure effective logistical arrangements are put in place for such visits. Ensure the effective planning and managing of the Deputy Director General's engagements in Geneva.
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b.ย ย Coordinate the preparation and provision of briefings and other Sector's documents for the Director General and the Deputy Director General.ย Assist in the organization, administration and servicing of meetings and events; compile and draft background and other preparatory materials and presentations; draft summary reports on meeting recommendations and follow up on the implementation of delegated actions and initiatives.
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c.ย ย Undertake research on selected aspects of programs, operations and activities and assigned topics; analyze and present data, statistics and other information gathered from diverse sources.
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d.ย ย Prepare progress reports on status of projects and Sector's plan of activities; contribute to the drafting of responses to queries concerning the Sector's program of work.
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e.ย ย Liaise and coordinate with other Sectors to facilitate the effective flow of information, ideas and decisions to and from the Sector. Provide suggestions and advice for the improvement of this flow of information.
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f.ย ย ย Contribute to the efficient work planning of the Sector by monitoring work unit submissions to the Program of Work and Budget, the WIPO Performance Report and other regular programmatic reports; follow up to ensure timely and quality delivery of submissions.ย Monitor the implementation of annual workplans of the work units.
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g.ย ย Contribute to the development and implementation of the Sector's communication strategy, including social media.ย Make recommendations for improving communications.
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h.ย ย Perform other related duties as required.
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3.ย ย ย ย ย Requirements
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Education (Essential)
First-level university degree in law, international relations, public administration, or other relevant field.
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Experience (Essential)
At least three years of professional experience, including experience in planning and budgeting and in coordinating activities and programs.
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Experience (Desirable)
Experience in the field of intellectual property.
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Experience working in an international organization and/or in an Executive Office.
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Language (Essential)
Excellent written and spoken knowledge of English.
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Language (Desirable)
Knowledge of French or other UN official languages.
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Job Related Competencies (Essential)
Proven organizational and coordination skills.
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Ability to work quickly and efficiently under pressure.
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Excellent drafting skills.
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Excellent facilitation skills including in an international context.
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Excellent communication, presentation and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
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Sound judgment; ability to quickly assess complex and fast-moving situations and developments.
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Discretion and integrity.
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Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
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Job Related Competencies (Desirable)
Knowledge of the UN system and its procedures.
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4.ย ย ย ย ย Organizational Competencies
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1.ย ย ย ย Communicating effectively.
2.ย ย ย ย Showing team spirit.