IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:ย Please note that the deadline for applications is indicated in local time as per the time zone of the applicantโs location.
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This post is a limited-term fixed-term post.
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1. ย ย ย Organizational Context
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a.ย ย ย Organizational Setting
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The role is located in the Income Section, Finance Division, Department of Program Planning and Finance, Administration and Management Sector.
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b.ย ย ย Purpose Statement
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The primary purpose of the role is to ensure the continuing smooth operations of the PCT Receiving Offices (IB, IB/RO) and UPOV Unit, by supporting the Fee Transfer Service of the PCT as well as support for the UPOV revenue activities when required.
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c.ย ย ย Reporting Lines
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The role reports to the Senior Accounting Assistant, Income 2: PCT Receiving Offices (IB, IB/RO) and UPOV.
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d.ย ย ย Work Relations
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The incumbent interacts with a wide range of colleagues within the Income Section and across the Organization, with clients, and with external parties such as Receiving Offices and financial institutions to obtain or provide information to resolve problems or clarify issues.
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2.ย ย ย ย ย Duties and Responsibilities
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The incumbent will perform the following principal duties:
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a.ย ย Financial duties in accordance with the needs of the unit including processing customer transactions, handling outstanding amounts due and applying incoming payments to transactions in conformity with the established business processes and regulations applicable, notably where the International Bureau is acting as the Receiving Office and for cases where the Receiving Office is not the International Bureau.
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b.ย ย Perform the verification and processing of refunds for customers and for Supplementary Search fee overpayments.
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c.ย ย Follow up on unapplied payments with customers and liaise with other WIPO business sectors, Receiving Offices and International Searching Authorities, as required to resolve un-applied receipts and transaction queries.
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d.ย ย Support the Fee Transfer Service tasks related to the Income Section and process manual transactions where required. Verify and process payments for International Searching Authorities and Supplementary International Searching Authorities.
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e.ย ย Assist in the financial reconciliation of accounts, gathering of statistics and the financial analysis of customers and customer accounts.
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f.ย ย ย Assist with the on-going and future system change related projects of the Unit, Income Section or the Organization, as required.
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g.ย ย Provide support for the UPOV revenue activities as required.
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h.ย ย Other tasks as may be required according to the needs of the Income Section.
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3.ย ย ย ย ย Requirements
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Education (Essential)
Completion of secondary education supplemented by training or post-secondary education in accounting and/or finance.
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Education (Desirable)
Training or post-graduate qualifications in accounting and/or finance.
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Experience (Essential)
At least five years of accounting or finance-related work experience.
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Experience (Desirable)
Experience of working with an ERP system.
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Related experience within the United Nations common system or another international organization.
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Language (Essential)
Excellent written and spoken knowledge of English.
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Language (Desirable)
Knowledge of another official UN language.
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Job Related Competencies (Essential)
Knowledge of accounting and financial principles, procedures and systems.
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Ability to process financial transactions using computer-based systems and to use independent judgment to search and correct information.
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Ability to prioritize work assignments, organize own schedule, perform work independently and meet deadlines.
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Accuracy and attention to detail.
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Competent user of computer software skills, including Excel, Word, Outlook and collaboration tools with the ability to adapt to new software.
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Ability to deal with clients and respond to their queries both orally and in writing in a clear and concise manner.
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Good communication skills, the capacity to work in a team environment and to adapt quickly to tasks which may vary, in accordance with the needs of the Division.
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Job Related Competencies (Desirable)
Experience with modern ERP systems.
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4.ย ย ย ย ย Organizational Competencies
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1.ย ย ย Communicating effectively.
2.ย ย ย Showing team spirit.