Associate Fleet Policy & Compliance Monitoring Officer (internally only) Grade

Org. Setting and ReportingUNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. Associate Fleet Policy and Compliance Monitoring Officer reports to the Policy and Compliance Monitoring Officer-A16. Responsibilities- Contributes to drafting new and updated policies, rules and regulations (directives, manuals, Sops, guidelines, instructions) in the area of Fleet and Transport Management for the Agency, in consultation with internal and external stakeholders and taking into account thespecificities of UNRWA's operations on the ground. Contributes to the development of methodologies/tools/documentation to ensure standardization and streamlining of procedures to gain efficiency and best serve internal clients, while maintaining strict adherence to financial rules and regulations. - Monitors accuracy of data available in information systems (ERP, Fleet management systems, and other transportation systems and portals). Manages the implementation of system enhancements, service contracts of different systems or services. Reports any issues on information systems integrity and confidentiality of sensitive information and proposes corrective plans as necessary to make sure data are accurate and updated. Reviews andupdates master data in different information systems, material list of vehicles and spare parts, Business Partners profiles, etc. Reviews requests for access to information systems and user rights. - Carries out analytical and statistical analysis on historical data related to Fleet and Transport Management in the Agency aiming at drafting projections and recommendations meant to optimize and enhance the overall Fleet and Transport Management procedures of the Agency. - Provides support and in-depth advisory and orientation on best practices in the field of Fleet and Transport Management, and incorporates them into new and updated policies, rules and regulations, specifically but not limited to Vehicles, Drivers, Trips, Fuel, Maintenance, Accidents, and other related aspects as advised; undertakes internal reviews and assistance visits; identifies abnormalities and areas of risk. Conducts analysis, identifies trends, proposes and monitors performance indicators. - Participates in the production of training programs in the area of fleet management; analyzes results and identifies skill gaps and training needs including best practices. Provides support to establish generic or specific terms of reference and evaluation criteria. - Provides support to coordinate and review the responses to audit reports and address any alleged violations of the Agency's financial rules, regulations and policies in the field of fleet management. Monitors implementation of mitigation measures pursuant to auditors' observations. - Communicates, facilitates and liaises between HQ and field offices technical teams, for managing the delivery of the project and communicating accordingly. Presents the status report of the project to the senior officials of the organization. CompetenciesUN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. - Analyzing - Creating and Innovating - Applying Technical Expertise - Planning and Organizing - Following Instructions and Procedures For guidance on how to prepare for competency-based interviews: https://hr.un.org/page/prepare-competency-based-interview . Education- A first university degree from an accredited educational institution in Engineering, Computer Science, public administration, procurement, supply chain management, contract law, auditing or related area. Job - Specific QualificationNot available. Work ExperienceA minimum of four years of relevant work experience in fleet management or related roles is required . Are you a registered Palestine refugee? If yes, please provide your Ration Card Number. It is highly recommended to respond to this question in order to assist us in further assessing your application. Please explain below? Is required. Do you have close relative(s) in UNRWA (mother, father, daughter, son, sister brother)? If yes, please provide full name(s) and relationship. It is highly recommended to respond to this question in order to assist us in further assessing your application. Please explain below. Is required Candidates are required to make a declaration as to whether they have any current or past affiliations with non-governmental organizations, academic institutions, political organizations, military, or have/are engaged in activities or have made any public statements, that could be seen to impact their neutrality, objectivity or independence in the performance of their duties for the UN / UNRWA. Any declaration will not necessarily disqualify candidates from consideration for this post. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).