Job Identification (Reference Number): 14985
Position Title: Programme Officer (Global Staff Association Committee (GSAC))
Duty Station City: Geneva
Duty Station Country: Switzerland
Grade: P-2
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 30 July 2025
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
This is recruitment process is open only to:
a) internal candidates and
b) former IOM staff members who were separated in the last 12 months due to the structural adjustment process.
This process is not open to external applicants; their applications will not be considered at this time.ย
Context
Staff members of the International Organization for Migration (IOM) are represented by the Global Staff Association (GSA). The GSA aims to safeguard the collective and individual rights and interests of IOM staff members globally, promote their welfare, resolve issues arising between IOM staff members and the Administration, and advocate with the Administration for changes that will benefit IOM staff members and the Organisation as a whole. In 2017, IOM created the Global Staff Association Committee (GSAC) to replace the Staff Association Committee in Geneva and to act as the executive body of the GSA. GSAC members and the Chairperson were elected in 2018, 2021 and again in 2024.ย Through its work, GSAC seeks to advocate for and protect the rights of IOM staff globally as well as contribute toward engendering policy change and associated practices to benefit both staff and the Organisation.ย ย
Under the direct supervision of the GSAC Chairperson, as well as through engagement with the GSAC Bureau, GSAC Regional Representatives, and GSAC Secretariat, the Programme Officer (GSAC) will be responsible for technical, procedural,ย administrative and logistical support to the GSAC Chairperson and GSAC Secretariat, including individual queries processing, coordination with National Staff Associations (NSAs), theย management ofย GSAC shared mailboxes, organization and coordination ofย meetingsย and events, presentingย specific topics, the management of the GSAC case management system, and development of programme specific, administrative and other requiredย documents and materials.
Provide technical, procedural, administrative and logistical support to the GSAC Chairperson and the GSAC Secretariat in coordination with the GSAC Regional Representatives. Distribute general information and GSAC documents to IOM staff members, providing guidance and advice as required.ย Provide support to the Committee and GSAC thematic subcommittees on information requirements and outreach activities, and draft or provide inputs for the development of documents and instructions for awareness raising, outreach and advocacy purposes, as well as GSAC overall strategy development and implementation.ย Oversee the management of GSAC shared mailbox accounts, respond to queries and correspondence, often of a sensitive, confidential or technical nature; undertake activities related to procurement, recruitment and SharePoint database maintenance.ย Organize and coordinateย GSAC meetings (internal, retreats, trainings to National Staff Association Committee (NSAC) members, AGM/JAGSAC), including preparation of presentations and agendas, drafting position papers and talking points, presenting specific topics, and preparing meeting minutes.ย ย Support staff members worldwide who seek GSAC Support, provide guidance via Case Management System, including directing them to appropriate parties and facilitate contacts as required. Provide guidance and advice to the Administrative Assistant in administering the GSAC Case Management System (CMS).ย Prepare data reports and analyses of cases and queries received by GSAC from GSA members. Participate in the working group discussions on CMS improvements, collecting input from GSAC Regional Representatives, and liaise with the system provider on updates and developments.ย Support the GSAC Secretariat in responding to the Federation of International Civil Servantsโ Associations (FICSA) membersโ queries and surveys regarding IOMโs rules and practices.ย Oversee and coordinate the processing of the membership requests with the HR focal points globally, responding to ongoing requests.ย Organize and coordinate the preparation of special events, such as GSAC or stakeholdersโ conferences, webinars, or social gatherings, managing logistics, registrations, and participant communication.ย Undertake ad hoc tasks as needed, such as holding thematic presentations, or assisting with special projects.ย Perform such other duties as may be assignedEducation
Masterโs degree in Public Administration, International Relations, Human Resources Management, Development Studies, or a related field from an accredited academic institution, with two years of relevant professional experience, or;ย University degree in the above fields with four years of relevant professional experience.ยAccredited Universities are those listed in theย UNESCO World Higher Education Database.
Experience
A minimum of two years of progressively responsible professional experience in personnel or administration management, or a related area of relevance for the work of a staff association;ย ย Proven work experience with staff representation and liaising with a variety of different stakeholders;ย Proven experience in facilitating meetings and training events; and,Work experience in a staff association of the United Nations (UN) system a distinct asset.ยSkills
Recordkeeping and reporting, development of guidance documents and communication materials;Good knowledge of UN administration management;ย Good knowledge of IOM HR rules, regulations and procedures; and,Knowledge of IOM financial rules and regulations.ย
Languages
IOMโs official languages are English, French and Spanish.ย All staff members are required to be fluent in one of the three languages.
For this position, fluency inย English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments
Required Competencies
IOMโs competency framework can be found at thisย linkย Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.ย Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย โ behavioural indicators Level 2
ย Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.ย Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.ย Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.ย Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.ย Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies - behavioural indicators Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.ย Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.ย Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.ย Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.ย Humility: Leads with humility and shows openness to acknowledging own shortcomings.ยย
Notes
Open to internal candidates and previous IOM employees only.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies