Hardship LevelE (most hardship)
Family TypeNon Family with Residential Location
Family TypeNon Family with Residential LocationDanger Pay
Residential location (if applicable)
Budapest, Hungary
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-11-13
Job Posting End DateNovember 16, 2023
Standard Job Description
Assistant IT Officer
Organizational Setting and Work Relationships
Under the technical supervision of IT Officer, Administrative Officer, or a Bureau IT Lead, the Assistant IT Officer implements the IT operational plan in a well-defined geographical area. The incumbent provides technical supervision and guidance to locally recruited staff and ensures that IT equipment is always fully operational. S/he receives technical support and guidance from their supervisor.
Internally, the incumbent liaises directly with own IT Service Delivery Team daily as well as with end users to clarify, analyse and resolve reported issues. S/he may also liaise with external service providers, as required, to resolve escalated infrastructure issues.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
- Oversee daily Business-As-Usual operational IT matters, including incident, problem, change, service request, and asset management – following ITIL principles and DIST Standard Operating Procedures and guidelines.
- Participate in the assessment of operational and security infrastructure needs in each UNHCR office in the area of responsibility (AOR).
- Support the implementation of the IT operations plan and thereafter ensures that all equipment is always in good working conditions as to meet the IT needs of the office(s).
- Discuss infrastructure needs with the IT Officer and Head of office in the AOR and provide input for the budget submission.
- Monitor and coordinate the work of local IT staff as directed by the IT Officer or Head of Offices in accordance with the standards set by DIST/HQ.
- Maintain accurate inventory of all IT equipment for the AOR and ensure relevant Asset Management policies and guidelines are followed and the ITSM databases are up to date.
- Provide coaching and training to local IT staff and users. Draft procedures and instructions to promote a better understanding of the use of the IT equipment – using shared resources on the Intranet, when available.
- Participate in the assessment of security related projects in coordination with the Field Security Officer and assist in the formulation of recommendations on security communications.
- Promote relation with UNHCR implementing partners to enhance communication and avoid duplication of efforts.
- Provide accurate and timely information on operational status and reports to management,
- Liaise with Registration and Information Management colleagues to ensure their IT needs are met.
- Liaise with the National Regulatory Authority to ensure that licenses and permissions required to operate UNHCR telecommunications networks are granted.
- Actively participate in IT related meetings to ensure that all decisions taken meet UNHCR’s operational and security requirements.
- Liaise directly with end users to clarify, analyse, and resolve reported issues, delivering high standards of customer service.
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Information Technology; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
*ITIL Certification
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Hands on experience working with current versions of IT products and services used in UNHCR offices – including a good understanding of network and telephony infrastructure; MS Office productivity software (Windows, Office 365); and Cloud collaboration services (MS Teams, SharePoint, etc.). Experience working with external managed service providers for IT infrastructure maintenance and support.
Desirable
For offices with satellite connectivity: experience in VSAT technologies. For offices with Security Comms (Radio room); experience in HF/VHF radio technologies. Practical experience working in the deep field.
Functional Skills
IT-IT Systems and Standards
IT-IT Network Monitoring & Alerting Tools
IT-IT Collaboration & Communications Tools
IT-Microsoft Office Productivity Software
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Empowering and Building Trust
Cross-Functional Competencies
Analytical Thinking
Innovation and Creativity
Technological Awareness
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile UNHCR Ukraine Operation Context:
Introduction:
Ukraine is seeking to recruit an ICT (Information and Communication Technology) position as Assistant IT Officer (NOA) to enhance our operational capacity and ensure efficient communication and data management. The selected candidate will play a critical role in managing and improving our ICT infrastructure while supporting the drafting of Standard Operating Procedures (SOPs) for the organization. The successful candidate should possess extensive experience in radio communication (VHF, iCOM), microwave connectivity, IT strategy development, and SOP drafting.
Country and Context:
Ukraine has been grappling with a protracted internal displacement crisis due to ongoing conflict in the eastern regions. The situation is characterized by complex security challenges and a continuous flow of displaced persons. UNHCR is committed to providing protection and assistance to those affected, including refugees, asylum seekers, and internally displaced people.
Role and Responsibilities:
The ICT National Officer will be instrumental in maintaining a robust and secure communication network, enhancing data management, and contributing to the overall efficiency of UNHCR's operations in Ukraine. The selected candidate will:
1- Radio Communication Expertise:
• Manage and maintain VHF and iCOM radio communication systems used for field operations and security.
• Ensure proper configuration, operation, and maintenance of radio equipment.
• Support field teams in radio communication procedures and protocols.
2- Microwave Connectivity:
• Oversee the deployment and management of microwave connectivity solutions to ensure uninterrupted data transmission.
• Troubleshoot connectivity issues and optimize network performance.
• Collaborate with local providers to enhance connectivity infrastructure
3- IT Strategy Development:
• Develop and implement an ICT strategy aligned with UNHCR's mission and Ukraine's specific operational needs.
• Identify opportunities for technological advancements and efficiency improvements.
• Ensure cybersecurity measures are in place to protect sensitive data.
4- SOP Drafting Support:
• Collaborate with relevant stakeholders to draft Standard Operating Procedures (SOPs) for ICT-related activities.
• Ensure SOPs are in line with UNHCR guidelines and best practices.
• Conduct training and capacity-building for staff in SOP implementation.
5- Coordination and Reporting:
• Liaise with internal and external partners to coordinate ICT activities.
• Prepare regular reports on the status of ICT infrastructure, connectivity, and security.
• Contribute to the development of budget proposals and resource mobilization efforts.Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsIT-IT Collaboration & Communications Tools, IT-IT Network Monitoring & Alerting Tools, IT-IT Systems and Standards, IT-Microsoft Office Productivity Software
EducationBachelor of Arts (BA): Information Technology
CertificationsITIL Certification - Foundation Level - AXELOS Ltd
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness
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Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance