GradePR1
Staff Member / Affiliate TypeNational Professional Officer
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2023-06-01
Target End Date2023-12-31
Job Posting End DateMay 18, 2023
Standard Job DescriptionAssistant Finance Officer Organizational Setting and Work Relationships The Assistant Finance Officer provides technical support with the processing of financial transactions, and monitors compliance with UNHCR and UN Financial Regulations and Rules. In operations that do not have a Project Control Officer at Country or Multi-Country level the Assistant Finance Officer must also perform oversight responsibilities with regard to the execution of projects. The incumbent directly supervises general service staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office. - Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets. - Review vouchers, including ABOD and project disbursements. - Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds; - Contribute to the preparation and processing of monthly accounts. - Provide financial status reports to supervisors. - Analyze and evaluate financial reports within the area of responsibility on a regular basis. - Maintain relationships with local bank at the transactional level. - Ensure that payments are effectuated by the monthly deadline. - Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances. - Conduct regular checks of petty cash and cash accounts. - Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures. - Prepare office-level financial expenditure reports submitted to the Regional Bureau or Headquarters. - Approve vouchers, including ABOD and project disbursements. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Accounting; Finance; Public Administratin Business Administration; Economics; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Internal Auditor (CIA) Certified Public Accountant (CPA) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Excellent computer skills, in particular in MS Office applications. Excellent communication skills. Desirable Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with PeopleSoft/Oracle Financial modules. Functional Skills *IT-Computer Literacy *FI-Financial Accounting - Modified cash-based accounting as per international standards FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc) FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileAssistant Finance Officer (Insurance) - NOA
Specified duties of the exact position
General Background
The Accounts and Financial Section (AFS) of the Global Finance Service (GFS) in DFAM is responsible for the financial accounting and reporting of UNHCR in accordance with International Public Sector Financial Accounting Standards (IPSAS), the Financial Regulations of the United Nations and UNHCR’s Financial Rules. Under the general supervision of the General Ledger Unit Head in Accounts and Financial Services (AFS) Budapest, the National Officer is responsible for several work streams related to After Service Health Insurance (ASHI) and serves as a focal point for all internal and external counterparts for insurance related matters. He/she is responsible for all aspects of insurance accounting, reconciliation, and reporting. The position requires active cooperation with internal counterparts in DHR/MIP Administration and communication/coordination with the Board of Auditors and actuaries.
The position entails the initial set-up and implementation of ASHI and medical insurance related financial processes and operating procedures, including the documentation of processes related to Oracle Health Insurance (OHI) and Oracle Cloud System to streamline and automate the ASHI premium collection process and financial transaction processing in Oracle Cloud Financials.
Detailed Responsibilities:
- Interact with internal (DFAM, DHR/MIP Administration) and counterparts (UNJSPF) to design and set up robust financial processes for UNHCR’s After Service Health Insurance (ASHI)
- Implement a hybrid model to cover end-to-end ASHI accounting, cash collections and reconciliation process for deductions through UNJSPF and directly from retirees
- Design and set-up workflows between UNHCR and UNJSPF, and internally between UNHCR counterparts in DHR and MIP Fund Administration
- Establish, implement, and regularly monitor the appropriateness of financial controls in the ASHI processes and regularly report on the status of controls
- Establish effective mechanism for collection of premiums uncollectable through UNJSPF deductions for retirees or beneficiaries and implement process simplifications and automations
- Manage and monitor the interface between Oracle Health Insurance (OHI) module and Oracle Cloud Financials for the payment and accounting for MIP claims and ASHI premiums
- Provide sound business requirements and contribute to the decision-making meetings related to ASHI accounting and reconciliation processes
- Design and update the ASHI Import File Layout based on UNJSPF IPAAS Requirements.
- Monitor monthly ASHI Submissions, making sure that UNJSPF deadlines are respected
- Approve monthly ASHI Calculations and upload ASHI Files in UNJSPF ASHI IPAAS /ESS platform
- Approve ASHI-related payment vouchers and journal vouchers
- Monitor booking and application of the ASHI-related cash receipts
- Regularly monitor reconciliation of ASHI-related liability and receivables accounts and follow-up on unreconciled items with all relevant data sources at month end and year end
- Design and implement standard operating procedures and training material for ASHI-related processes, from both operational and accounting perspective.
- Close liaison with actuaries, expert accountants, and data providers inside and outside UNHSR to coordinate the provision and delivery of inputs to the process of calculations of annual ASHI liability accounting in UNHCR’s financial statements
- Ensure audit recommendations concerning ASHI liability are being addressed
- Supervise the work of Sr. Finance Associate
- Any other related duties
Additional information:
Candidates shall be nationals of Hungary, and be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).
Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Functional ClearanceThis position requires Functional Clearance
Required languages (expected Overall ability is at least B2 level)English
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Desired languages
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Additional Qualifications
SkillsFI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial Accounting - Modified cash-based accounting as per international standards, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), IT-Computer Literacy
EducationBA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Professions (Required)
CertificationsCertified Public Accountant - Other, Internal Auditor - Other
Work Experience
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