Advice Officer Vacancy Join us at ICES Secretariat in Copenhagen, where you'll collaborate with a diverse team of professionals, facilitate scientific advice, and contribute to the sustainable use of the seas. Published: 15 December 2023 Page Content
โโโโโWe are currently searching for a highly organized and self-motivated Advice Officer to join our Secretariat (organization headquarters) located in Copenhagen, Denmark.
The Advice Officer will join the Advisory Department but will also work cross-departmentally within the Secretariat, in particular with the Science department. This is a diverse role and requires working with and supporting highly skilled professionals both from the Secretariat and our wider community to fulfil the requests for scientific advisory services provided by ICES. The role requires a positive attitude and the ability to maintain a good overview of various duties, as well as to prioritise tasks and work to tight deadlines in collaboration with your Line Manager and the team. You will be working with Secretariat colleagues and senior ICES leadership to support ICES Advisory Plan of delivering evidence-based scientific advice to meet conservation, management, and sustainability goals for the North Atlantic in a manner that is credible, relevant, and legitimate.
โWe offer a job in the heart of Copenhagen where you will collaborate closely with leading scientists in the marine science field and gain insight into the operations of an intergovernmental organization. Our Secretariat staff is made up of approximately 75 people who represent 26 nationalities, and our meeting facilities are regularly used by visiting experts from our 20 member countries and beyond. Your immediate team of 18 consists of skilled and committed colleagues who have a wide range of backgrounds (e.g., marine science, administration, project management) and there is plenty of opportunity for lively discussion, involvement, and competency development.
โโResponsibilities
We seek a service-minded colleague to:
Act as key contact to the international ICES network of experts (expert groups, steering groups, and committees) and support advice-related tasks across departments and teams, with a focus on
report editing and formatting
support of expert group meetings including planning and communication
data-entry and quality control
Assist Professional Officers and other Secretariat team members with tasks, primarily drafting reports and documents and supporting meeting organization
Engage in the development of internal structures facilitating documentation, communication, and archiving of information relevant to the advisory work
Carry out other relevant ad hoc administration and coordination support, as directed by the Head of the Advice Department
Qualifications, experience, and personality
To be successful in this role, you should have:
Strong administrative and organizational skillsStrong interpersonal and relationship-management skillsAn ability to maintain a good overview of tasks to plan work, but adjust flexibly, to a busy scheduleExtensive experience with editing and formatting text with an eye for detailExcellent knowledge of the Microsoft Office suite of applications, specifically WordFluency in written and oral EnglishTo find success in our team, we seek a colleague with the following traits:
Positive, collaborative, and professional attitudeProactive and inclusive, with a desire to improve ICES systems and cultureIn addition, the following qualities are desirable:
General good aptitude for online productivity tools/softwareExperience with Microsoft SharePoint, Microsoft Dynamics 365, and Microsoft Teams is desirableKnowledge of database functionalitiesFamiliarity with research networksโTerms of appointment
The appointment will be full-time (38 hours per week, including lunch), for a four-year contract period starting in February 2024 or as soon as possible, with the possibility of an extension.
ICES Secretariat staff enjoy privileges and immunities according to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system. The salary for this role is situated at the โC4โ grade. A tax-free pension scheme is available, to which both the employee and ICES contribute.
ICES offers flexible working hours as well as home office equipment.
ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff.
โApplications
When it comes to recruitment and employment of staff at ICES, our goal is securing the highest standards of efficiency, competence, and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. ICES is committed to creating a diverse and inclusive environment of mutual respect. ICES welcomes candidates without bias towards gender identity, sexual orientation, race, religious, cultural, and ethnic backgrounds or disabilities. Members of underrepresented groups in our science network are also encouraged to apply.
โIf you feel you have the professional and personal qualities and potential we are looking for, please submit your application (CV and cover letter) via Talent Attractโ no later than Monday 15 January 2024 (23:59 CET).
Interviews with selected candidates will be held during week 4. Questions about this vacancy may be directed to HR Officer Rachel West Knudsen.