Org. Setting and Reporting
The position is located in the Justice Section (JS) - Global Maritime Crime Programme (GMCP), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Administrative and Programme Officer reports to the Programme Management Officer and the Senior Programme Officer of the Global Maritime Crime Programme (GMCP) and will operate under the broad authority of the Chief of Justice Section (JS)/DO, Vienna.
For more information on UNODC, please visit our website: www.unodc.org
Within assigned authority, the Administrative and Programme Officer will be responsible for the following duties:
•Develop and review programme proposals to adhere to UNODC and EU requirements in close liaison with UNODC Brussels office and relevant HQ units.
•Coordinate the management of the EU-funded Global Maritime Crime Programme project document (GLOW63).
•Coordinate and monitor the implementation of programme activities according to approved project document/revisions, valid Contribution Agreements with the European Union (EU) and other donor funding agreements, UN policies and financial rules and regulations, and costed work plans; identify bottlenecks and take/propose corrective action in consultation with senior management.
•Manage the general programme administration and advise the Programme Manager/s on issues affecting programme implementation.
•Support EU verification missions and programme evaluations.
•Review, analyse and assist in the finalization of cost estimates and budget proposals and work plans related to the programme and programme development.
•Support the Programme Management Officer in the elaboration of project budget; and support the implementation of procedures and systems for implementing the appropriate financial control on programme implementation.
•Monitor programme expenditures, status of implementation, utilization of funds and ensure compliance with UN financial rules and regulations; initiate project and/or budget revisions as required.
•Together with relevant technical experts, and in consultation with the relevant procuring entities, identify procurement needs (goods and services) and support the full procurement cycle.
•Support the Senior Programme Officer of the Global Maritime Crime Programme in actions related to the administration of the programme human resource activities, e.g. recruitment, performance appraisal, separation of staff members and training, ensuring consistency in the application of UN rules and procedures.
•Contribute to the preparation and submission of substantive and financial reports (monthly financial and quarterly narrative ProFi reports, semi-annual and annual project progress reports, annual report to EU).
•Supervise support staff as required.
•Perform any other work-related duties as required/assigned.
Professionalism: Has knowledge of administrative, budgetary, financial and human resources policies and procedures as well as of programme/project administration and management; is able to apply various United Nations administrative rules and regulations in work situations; has conceptual analytical and evaluative skills to conduct independent research and analysis; is able to identify issues, formulate opinions, make conclusions and recommendations; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
An advanced university degree (Master’s degree or equivalent) in business or public administration, management, economics, international relations, or a related field, is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.Work Experience
A minimum of five years progressively responsible professional experience in programme management, finance, and administration related work is required.
Experience in the development, administration and management of EU agreements and EU-funded projects is required.
Work experience on issues related to maritime crime including piracy is desirable.
Working experience in the United Nations or similar international organization in related areas is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.Special Notice
This is a project post. The initial appointment will be for a period of one year. Any extensions of the appointments are subject to the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Vienna is classified an H and a family duty station.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.