Administrative and HR Intern

Work LocationIn-person in Amman, Jordan (with Regional Office for the Middle East & North Africa \"ROMENA\"). Expected duration3 months, with possibility of extension (up to 6 months maximum). Duties and ResponsibilitiesThe Office for the Coordination of Humanitarian Affairs (OCHA) is a department of the United Nations Secretariat. Its mission is to mobilize and coordinate humanitarian action effectively in partnership with national and international actors, to alleviate human suffering, advocate for the rights of populations in need, promote preparedness and prevention of disasters and facilitate the establishment of durable solutions. This internship is being advertised for the Administrative and HR Intern in Amman, OCHA Regional Office for the Middle East & North Africa (ROMENA). The intern will report to the Administrative Officer, in Administrative Unit in OCHA ROMENA. The intern will support the team and tasks will include: • Assisting in organizing, archiving, and maintaining digital HR records. • Assisting in the management and organization of the shared drive, ensuring files are properly labelled, categorized, and easily accessible. • Assisting in identifying manual administrative processes and finding automation solutions. • Assisting in the implementation of automated forms and workflows to streamline HR and administrative tasks. • Supporting the team in day-to-day administrative tasks. • Assisting in the preparation of lists, reports, and documentation as needed. • Keeping abreast of the latest technologies and trends. Qualifications/special skillsThe basic education required HR, Business Administration, Information Systems, or a related field. Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Good knowledge of standard software applications, especially MS Word, MS PowerPoint, Basic knowledge of hardware and software systems and MS Teams is required. Eagerness to learn and adapt to new technologies is desirable. Ability to perform a variety of repetitive and routine tasks and duties is desirable. Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration. A complete online application (Cover Note and Personal History profile) is required. Incomplete applications will not be reviewed. The cover Note must include: - Title of degree you are currently pursuing; - Graduation date (when will you be graduating from the programme); - IT skills and programmes in which you are proficient; - Explanation why you are the best candidate for the internship position. In your Personal History Profile, be sure to include all past work experience, if any, IT skills and three (3) references. Due to high volume of applications received; ONLY successful candidates will be contacted. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this internship, fluency in English and Arabic is required. Additional InformationNot available. Intern Specific textInterns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.