The Position:
The Administrative and Finance Analyst (AFA) provides support to the International Operations Manager in undertaking operational functions including administration, finance, procurement, human resources, assets and logistics.
You will report to the International Operations Manager (IOM).
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Administrative and Finance Analyst ensures efficient, fully accountable, smoothly functioning and well-managed services that facilitate programme implementation and delivery. The Administrative and Finance Analyst actively participates in inter-agency coordination to ensure UNFPAโs need in common systems and service issues are met. S/he fosters a collaborative, client-oriented approach towards the COโs programme team and UN community and supports effective communication and cooperation with Headquarters (HQ)
You would be responsible for:
Managing day-to-day office operations, ensuring smooth running of the office and provision of high quality and timely service delivery, promoting innovation and high client satisfaction, as well as maximizing efficiency and effectiveness of office operations to ensure operational excellence of the CO. Addressing operational bottlenecks in a proactive manner, advising when deviations from regulations may be required, and proposing alternative solutions to meet outcomes. Monitors and tracks of all transactions related to positions, recruitments, benefits, earnings/ deductions, retroactivity, and adjustments. Provides supervision to travel, protocol, ICT, premises and common services. etc. Within delegated authority, supports moderate and non-routine procurement, vendor contract management, procurement planning, and prequalification of suppliers and vendors. Drafts and reviews contracts and LTAs established by the Country Office and the procurement undertaken by PSB on behalf of the CO efficiently in accordance with procurement procedures. Reviews the timely provision of goods and services for the CO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluating cost effectiveness and managing negotiations. Assists with management of UNFPA assets/Inventory and facilities including monitoring vehicles. Works closely with the International Operations Manager and Finance Associate to support the review budgets in accordance with the office procurement plan including programme related activities. Backstops International Operations Manager at the time of his/her absence. Provides technical support to the efficient management of office and programme financial resources through planning and tracking of available resources exercising appropriate financial control and ensuring corporate financial policies are met and reporting structures established and maintained. Analyses and monitors of the COโs financial situation and drafts management reports on implementation and utilization of resources in order to inform management decisions. Supports the implementation of the Harmonized Approach to Cash Transfer (HACT) interagency initiative, including the management of the National Execution (NEX) requirements for the CO. Participates in the local HACT/Finance working group and applies meetings โrecommendations as needed in his/her work Assists the International Operations Manager with the promotion of UNFPAโs interests in common systems activities relating to Common Back Office (CBO and Common Premises (CP), cost recovery, cost-sharing arrangements with in-house sub-offices, privileges and immunities,, entitlements/benefits and salary surveys, security, etc. by participating actively in inter-agency meetings and relevant OMT working groups Carry out any other duties as may be required by IOMQualifications and Experience:
Education:
Advanced degree in business administration, public administration, finance, human resources, information technology or a related field.
Knowledge and Experience:
Some professional experience in administration, finance, procurement, human or office management would be considered advantageous although not required. Strong analytical and strategic thinking skills. Strong verbal and written communication skills. Proficiency in current office software applications and corporate IT systems. Certifications in Finance, HR and Procurement would be considered as an assetLanguages:
Fluency in English and Urdu is required.
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Functional Competencies:
Managing the organizationโs financial resources Providing procurement services Ensuring facilities and assets managementManagerial Competencies (if applicable):
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
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