Administrative Analyst

The Organization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

About the position

The Alliance of Bioversity International and CIAT is looking for a highly skilled Analyst to support the Climate Action - Lever 3 Global Support Team.

This position is part of the Climate Action - Lever 3 Global Support Team (L3GST) and will focus on providing administrative and logistics support to research staff of Climate Action team in Africa in coordination with the rest of the L3GST and being supervised the L3GST manager.

Key duties & responsibilities

·       Provide support and carry out administrative and logistical procedures for the Climate Action projects following L3GSP guidance.

·       Process all travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements and attention for urgent cases mostly Africa requests), legalization and reimbursement of expenses.

·       Work with L3GSP in the coordination for the logistics and organization of events, including several high-profile international conferences in collaboration with partners and/or donors in Africa.

·       Support key event tasks in West and Central Africa such as planning and execution of logistical support for all meetings, workshops and conferences related to the lever, both internal and external.

·       Execute the process of reimbursement of expenses through organization of invoices, payment authorizations and collection accounts that are generated for the different workshops and meetings.

·       Execute all procurement requests (office supplies, material for events, business cards, etc.)

·       Support tasks related to HR matters related to hiring processes, including contractual agreements for research staff, consultants, interns, and visiting researchers.

·       Process consultant's payment thru the different hubs in Africa.

·       Ensure that donor rules regarding the use of funds for services, trips, events, and consultancies are enforced (Collection and correct registration in Share Point of required documentation)

·       Support L3GSP in the development of the different management reports requires by the units leaders.

Requirements

Qualifications

·       Bachelors degree in Business Administration, Finance, or related fields

·       Minimum two (2) years of work experience in similar positions

• Proficiency in English at an intermediate level, with additional language skills considered beneficial.
  

  Competences
  

  ·       Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, and excellent interpersonal skills.
  

  ·       Ability to provide a high level of service under pressure
  
  

  Benefits

  This is a full-time position with an initial contract of 1 year at our Nairobi office. Succeeding contract will be issued and renewed, based on performance and availability of resources. This position is subjected to an initial three-month probation period and is graded at level BG6 (Administrative Analyst) on a scale of 14 levels, with BG14 being the highest level. The Alliance of Bioversity International and CIAT is an equal opportunity employer and strives for staff diversity.
  

  The Alliance offers a highly extensive benefits inclusive of global-covered medical insurance, accident and life insurance, retirement savings benefits, leave credits, and other allowances.
  

  Applications
  

  Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number REF: 103721/Administrative Analyst as the position applied for. Cover letter and CV should be saved as one document using the candidate's last name, first name for ease of sorting. The Alliance collects and processes personal data in accordance with applicable data protection laws.
  

   
  

  Applications closing date: 18th June 2024