Reviews accounting transactions before being charged to awards for an assigned low complexity portfolio of countries and projects and ensures compliance with grantor, government or private entities, and appropriate rules, regulations, and/or award provisions.
Essential Job Functions and Responsibilities
-Reviews field cash forecast requests, prepares advance wires, and reconciles business advance accounts on monthly basis.
-Disburses funds to subrecipients and reviews their financial reports.
-Reviews monthly field office operating expense reports for completeness, accuracy, allowability and compliance for the assigned award portfolio by examining vouchers, invoices, requisitions, contracts, and other documents to meet requirements.
-Collaborates with Field Finance Managers from assigned countries/awards on expense inquiries, supporting materials, expense allowability, policies, and processes.
-Runs monthly pipeline reports and general ledgers and distributes them to program managers and field staff for Award monitoring purposes.
-Maps pipelines to match donor budget structure and ensures pipeline reports include all information such as Burn rate, remaining budget, and other committed funds.
-Prepares, reviews, and submits high volume payment requests to AP for US and international based vendors, subgrantees and consultants.
-Responds to inquiries regarding vendor and consultant payments.
-Prepares journal entries for month-end General Ledger close for program related expenses (e.g., field reports, in-kind contributions, reclassifications, write-offs, etc.).
-Prepares USG donor financial reports (e.g., SF425, SF-270) and private donor reports per donorsโ schedule either on standardized reporting forms for USG donors or special templates for non-USG donors.
-Prepares final financial reports and closeout forms (Certifications, VAT, Inventory lists etc.)
-Liaises with program staff to obtain additional information for transaction completeness (banking information, revised invoices).
-Assists in collection of data and records in support of ad hoc requests and/or audits.
-Cross trained to be Finance Specialist backup.
-Performs other related duties, as required.
Required Education, Qualifications, Experience
-Possession of a Bachelorโs degree or equivalent experience.
-Intermediate-level skill in Microsoft Excel is required.