The American Bar Association Center for Human Rights is the ABAโs focal entity for critical human rights concerns in the United States and around the world. The Center is seeking a Program Associate to support the day-to-day administration and implementation of international technical assistance program(s) and to provide advanced administrative and financial support, including management of budgets and monitoring and evaluation systems, to the Justice Defenders grant program.
The Program Associate assists all aspects of program implementation to carry out programmatic activities and ensures administrative, budgetary, and compliance requirements are being met/or exceeded according to ABA, Center for Global Programs and donor processes and regulations.
Candidates should be detail-oriented, able to work well in cross-cultural settings, and comfortable working in a fast-paced environment.
Principal Duties/Job Responsibilities Job Functions and Responsibilities
โขCoordinates input and conducts desk research for concept notes and program reporting, including quarterly and annual reports, drafting memoranda, and other outreach materials, tracks business development opportunities
โขEnsures program implementation conforms to U.S. government and/or other donor procurement guidelines, ABA and Center for Global Programs policies
โขCollaborates with MEL team and partners to collect, check/clean program data, enters data in DevResults or other required MEL tracking system, develops data visualization charts and graphs for reporting
โขParticipates in planning and tracking of program activities and updates work plans, including conducting and overseeing monitoring, evaluation, and learning data collection and entry
โขParticipates in budget creation, tracks project/program activities against budget(s), drafts financial projections and updates internal budget tracking tools
โขServes as a point of contact for projects and communicates with program teams, country offices, and partners on project status; coordinates and schedules team meetings, including drafting agendas and taking notes highlighting deliverables
โขProvides advanced administrative support functions for projects and issue-area work groups, such as drafting and amending contracts, updating terms of reference, processing invoices, arranging travel, and liaising with other ABA Center for Global Programs support departments
โขSupports drafting of job descriptions for staff and consultants and onboarding process, communicates with field offices to learn or awareness and application of local labor laws, participates in panel interviews, trains new staff on processes and procedures
โขAssists with adherence to data and personally identifiable information privacy regulations and branding waivers and vetting processes, country media monitoring and tracking political and environmental developments impacting safety and security
โขPerforms other related duties as required
Required Education, Qualifications, Experience
โขAssociateโs and/or bachelorโs degree
โขPrevious experience working in an office environment, including internships or volunteering.
โขBasic skills in Microsoft Office, Microsoft Excel, and Microsoft PowerPoint
Preferred Education, Qualifications, Experience
- Interest in commitment to rule of law, human rights, democracy and governance, social inclusion, and [other areas relevant to program/issue].
- Experience preferably in an association, non-profit, and/or NGO setting.
Previous work experience overseas. - Excellent interpersonal skills and ability to work effectively with diverse groups of stakeholders.
- Effective time management and a strong ability to multitask, adapt, and manage competing priorities.
- Strong Microsoft Office Suite skills and familiarity with social media.
- Ability and willingness to be an effective team player.
- Fluency in written and spoken English.
- Language proficiency, if not fluency, in one or more other languages, particularly Spanish, Russian, Arabic, or French.
- Strong research and writing skills.
- Meeting or event planning experience.
- Communications experience, including but not limited to experience using Canva, Adobe, or other software applications to generate public facing materials.