103490- Accounts Intern - DR Congo

1.  Cash Flow Projection, Monitoring & Budget Execution   

• Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis  
  
• Review and update cash flow statement with actuals on a monthly basis  
  
• Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali. 
  
  2.  Payment Processing and Documentation   
  
• Scrutinize incoming invoices and demand notes for legitimacy  
  
• Process payments to HarvestPlus Staff and Partners and ensuring proper support 
  
• documentation is attached in accordance with the acceptable accounting practices  
  
• Ensure accounting documents are Properly numbered and stamped before filling  
  
• Ensure proper filling of financial and accounting records at the station for easy retrieval  
  
  

  3.  Transaction Recording   
  

  • Ensure proper entry of financial transactions into web journals on a daily basis  
    
  • Print copies of web journal batches as soon as they are send for approval  
    
  • Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office  
     
    

    4.  Payables and Receivables Analysis and travel legalizations and follow-up   
    

    • Conduct a monthly review of balances with a view to regularize them  
      
    • Review invoices payables and make timely payments as appropriate  
      
    • Raise invoices and/or follow up in respect of receivables  
      
    • Review travel claims/advance and ensure timely submission and processing of advances and  legalizations  
      
    • Follow up on payment of per diems and reimbursements during workshops.  
      
    • Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners 
      

       
      6. Internal Control Systems and Risk Management   

      • Ensure ex