VN 24/05 Facility Services Coordinator (Security, Site-Access Management and Fleet)
Within the General Services Division (GES) the Facility Services Team is responsible for managing key organisational services such as Site Security, Catering / Canteen Services, Health & Safety, Insurance, Office Supplies, Cleaning, Gardening and further Facility Services including the small fleet of business cars.
Reporting to the Facility Services Manager, the Facility Services Coordinatorโs tasks cover mainly the management of site security and site access, fleet management, campus services and in addition ensures together with the team a constant delivery of General Services activities. This includes occasional duties as chauffeur.
The mission of GES is to ensure the proper and smooth running of the Headquarters Buildings and their related facilities, including provision of technical and general infrastructure services across the entire organisation, which includes large technical departments a satellite control centre and office accommodation across several buildings.
Duties
The main responsibilities cover the management of site security and site access, fleet management and campus services.
- Supervise the external service contract for Security and Reception Services
(monitor and control performance against the Statements of Work, control schedules, records and reports); - Contribute to the management of site access and related procedures, including the issuing of access badges;
- Manage a small fleet of business cars;
- On request provide chauffeur services to the Director General and other senior executives;
- Manage service desk calls in the fields of responsibilities;
- Act as member of the EUMETSAT Health and Safety Team in the role of a trained Safety Representative;
- Contribute to the establishment and maintenance of the Divisional Working Practices and Procedures;
- Support new projects in the area of the teamโs responsibility and ensure the completion under EUMETSAT requirements
- Initiate procurement activities related to the fields of responsibility;
- Contribute to the annual GES budget preparation in the area of technical responsibility;
- Deputise for GES FM Services team colleagues in their absence.
LOCATION Darmstadt, Germany
QUALIFICATIONS
A full secondary school education and appropriate certified professional qualifications in business administration / technical facility management / Security or equivalent;
EU Class B driver licence (clean drivers record).
LANGUAGES
The official languages of EUMETSAT are English and French. For the post, candidates must be able to work both effectively in English and, due to interactions with local service providers, in German.
DEADLINE
8 April 2024
Duties
The main responsibilities cover the management of site security and site access, fleet management and campus services.
- Supervise the external service contract for Security and Reception Services
(monitor and control performance against the Statements of Work, control schedules, records and reports); - Contribute to the management of site access and related procedures, including the issuing of access badges;
- Manage a small fleet of business cars;
- On request provide chauffeur services to the Director General and other senior executives;
- Manage service desk calls in the fields of responsibilities;
- Act as member of the EUMETSAT Health and Safety Team in the role of a trained Safety Representative;
- Contribute to the establishment and maintenance of the Divisional Working Practices and Procedures;
- Support new projects in the area of the teamโs responsibility and ensure the completion under EUMETSAT requirements
- Initiate procurement activities related to the fields of responsibility;
- Contribute to the annual GES budget preparation in the area of technical responsibility;
- Deputise for GES FM Services team colleagues in their absence.
Skills and Experience
- At least 4 years of relevant experience and skills in administrative/technical support within a facilities management environment, preferably in an international organisation or company;
- Knowledge of occupational health and safety and fire prevention;
- Certification as safety representative is of advantage;
- Proven skills in FM related business and/or physical security, purchasing, budgeting, or controlling;
- Computer skills and in particular a good knowledge of MS Office, Outlook and CAFM systems;
- Good communication skills both verbally and in written form;
- Demonstrated ability to work both as part of a team and independently, with an organised and logical approach to professional activities;
- Demonstrated ability to work with sensitive information in a professional manner while respecting the necessary confidentiality.
Employment Conditions
The initial contract will be of 4 yearsโ duration, with subsequent 5 year contracts being awarded thereafter, subject to individual performance and organisation requirements. There is no limit to the amount of follow-up contracts a staff member can receive up to the EUMETSAT retirement age of 63 and there are certainly opportunities to establish a long career perspective at EUMETSAT.
This post is graded B3/B5 on the EUMETSAT salary scales. The minimum basic salary for this post is EURO 4759 per month (net of internal tax but excluding pension contribution and insurances) which may be negotiable on the basis of skills and experience. The salary scale provides for increments on the anniversary of taking up employment, and scales are reviewed by the EUMETSAT Council with effect from 1 January each year. In addition to basic salary, EUMETSAT offers attractive benefits. Further information, including salary details, is available on the EUMETSAT web site.
EUMETSAT is committed to providing an equal opportunities work environment for men and women.
Please note that only nationals of EUMETSAT Member States may apply. The EUMETSAT Convention requires that Staff shall be recruited on the basis of their qualifications, account being taken of the international character of EUMETSAT.About EUMETSAT
EUMETSAT is Europeโs meteorological satellite agency. Its role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member States in Europe, as well as other users worldwide.
EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.
As an intergovernmental European Organisation, EUMETSAT has 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.)
- Supervise the external service contract for Security and Reception Services