Starting Date : February 2021
Duration of mission: 12 months
Localisation : Ukraine, Kiev / Kostyantinivka
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 6 million people in 20 countries – in Africa, Asia, Middle East and Europe.
Humanitarian situation and needs
Since April 2014, Eastern Ukraine has been experiencing significant armed conflict; the Ukrainian Army is being forced to ward off pro-Russian separatist groups. A significant part of the Donetsk and Lugansk Oblasts (regions) are now controlled by separatists, who have declared the independence of two new states, still unrecognized by the international community: "Donetsk People's Republic" and "Lugansk People's Republic." Despite the signing of a ceasefire agreement between the Ukrainian authorities and the separatists, fighting has persisted, causing a considerable number of casualties.
Humanitarian access to certain areas remains very limited, particularly in zones where armed hostilities are taking place, and hampering the delivery of humanitarian assistance to the most vulnerable people who are in need of humanitarian aid due to the combined impact of conflict, displacement and extreme poverty.
For nearly six years, the conflict has threatened the lives, physical and psychological well-being of millions of civilians. Collateral damage to critical infrastructure and systems, including hospitals, roads, schools and water infrastructure, has affected services and is now compounded by a socio-economic downturn aggravated by the COVID-19 pandemic.
According to the Humanitarian Needs Overview 2020, 3,4 million people are in need of humanitarian assistance among them 0.6 million are located within 5km along the contact line.
Our action on the field
PUI priority is to improve or restore equitable access to quality health services as well as to water, sanitation and hygiene for the most vulnerable population living in cities located along the contact line in Eastern Ukraine. PUI focuses on provision of humanitarian aid to vulnerable population within the conflict-affected area employing complex approach strategy based on technical, medical and non-medical expertise.
As part of our activities in Ukraine we are looking for a Health Coordinator in Kiev.
The Health Coordinator is responsible for the success of the development and implementation of mission’s health strategy and the quality of current and future health programmes at the assessment, implementation and evaluation phases. He/she provides support to programme managers whom they have a close working relationship. The Health Coordinator is the head of the mission’s Health Technical Department and his / her direct reports are the Field Medical Referent and the Pharmacist.
In addition to the health programs, the Health Coordinator will also be requested to support the implementation of an integrated approach with the WASH small scale activities.
The Health Coordinator is expected to regularly travel to the field office(s) of PUI in Donbass region (at least 50% of time).
- Strategy: Working alongside the Head of Mission and cooperating closely with the STC, he/she contributes to the development of the integrated/multi sector approach in the mission’ strategy.
- Programmes: He/she ensures that health and other programme(s) are in line with PUI’s technical policies and monitors them for quality and efficacy.
- Representation: He/she represents the association to partners, authorities and local stakeholders involved in implementing health programmes.
- Human Resources / Training: He/she supervises the technical teams and provides technical support to programme managers for recruiting technical staff and supervision of technical aspects of strategy and programs.
- Logistics and Administration: He/she ensures the activities for which he/she is responsible comply with logistical and administrative procedures.
- Safety: He/she contributes to compliance with safety rules within the mission and communicates any safety-related information to the Head of Mission. He/she ensures healthcare is provided for expatriate staff involved in the mission.
Tasks and Responsibilities
LEAD HEALTH STRATEGY DEVELOPMENT AND UPDATE
- He/she, in collaboration with HOM, contributes to the development of the mission’s operational strategy in line with PUI’s health policy, integrated approach and the country’s national health policy (with special consideration for the ongoing health reform) and the identified needs.
- Ensure PUI health strategy compliance with national policies, existing response mechanism and international recommendations
- He/she submits any proposals for the development of new health activities in new areas of operation, with technical support from HQ advisor (STC Department).
- He/she ensures that proposed health activities comply with PUI’s health policy and operational framework.
- He/she attends coordination meetings as an active contributor. He/she organises annual reflection and strategic development workshops with the mission’s technical staff as necessary.
- He/she ensures that epidemiological data, medical protocols, national health policy and assistance programmes from key players in the healthcare sector (WHO, UNICEF, UNFPA, etc.) for the country are monitored and analysed in conjunction with the HQ Health Advisor.
- He/she participates in and/or supervises exploratory missions in conjunction with the Head of Mission and the mission team.
- He/she provides monitoring of the healthcare coverage provided by health authorities and NGOs in the country.
- He/she participates in identifying healthcare needs in conjunction with the project teams.
- When defining new operations, he/she takes part in drafting and review of the technical part of project proposals related activities.
- He/she participates in drafting the mission’s annual action plan
REPRESENT PUI TO KEY PLAYERS IN THE HEALTHCARE SECTOR
He/she provides continuous updates to the Head of Mission and project managers on essential development of health strategy and policies at a national level.
He/she participate actively to national and regional coordination bodies in order to represent the organisation, advocate and propose strategy in line with PUI strategy
Interact proactively with national and local authorities in order to develop and adapt PUI health strategy in line with national policies and needs
He/she represents the association to key national and local players (relevant clusters, NGOs, health authorities and institutional stakeholders) involved in implementing medical programmes and ensures good relationships are maintained with each of them (ensuring compliance with PUI’s principles of neutrality and independence).
In the event of a visit by a donor, he/she plays an active role in preparing, actively participating and managing the visit.
SUPPORT MONITORING AND QUALITY ASSURANCE PROCESS OF PUI HEALTH PROJECTS
- He/she ensures tools and practices across the whole of the mission are harmonised and capitalised in relation to PUI tools and helps to update them in conjunction with the STC.
- He /She ensure compliance of project with national and international quality standard.
- He/she supervises, with the support of the Field Medical Referent, the operation of health activities, including project and site visits, monitoring the quality of care, meeting technical staff and organising trainings.
- He/she provides, in support to the Field Medical Referent, technical support for programmes by responding to technical questions, analysing health strategy and identifying solutions to problems.
- He/she supervise, in support to the Field Medical Referent, reports on health activities
- He/she communicates internal and external reports to the Head of Mission and Head Office STC in line with internal approval timelines (monthly situation report) and external contractual deadlines (project reports)
- He/she monitor, in collaboration with field team and Field Medical Referent, the achievement of results of the mission’s health programmes are monitored and analysed.
- He/she promotes the production (publication) of research documents relating to the mission where appropriate, in conjunction with the STC.
SUPERVISE THE TECHNICAL TEAM
- He/she is familiar with PUI’s Internal Regulations in relation to the mission and ensures these are understood and complied with by his/her team.
- He/she, with the Field Medical Referent , update job descriptions for the members of his/her team, has them approved by the Head of Mission and plays an active role in recruitment (interviews, tests, etc.),
- He/she participates in the decision to terminate the employment contract of members of his/her team.
- He/she ensures that all staff are assessed in writing at least once per contract and once a year, and as a minimum before they leave their post.
- He/she introduces coordination mechanisms specific to his/her team and organises team supervision.
- He/she identifies training needs for his/her team and supplements this through the provision of organisational, methodological and technical support, organising training, etc.
- He/she draws up an organisation chart for his/her team and has it approved by the Head of Mission.
- He/she participates in defining all medical positions for the mission (recruitment, training, monitoring, setting objectives, support and assessments for local staff).
CONTRIBUTE TO THE LOGISTICAL AND ADMINISTRATIVE MONITORING OF HEALTH PROGRAMME(S)
- He/she supervises Field Medical Referent and field team in needs estimation and production of purchase orders for pharmaceutical, consumables and medical equipment. He /she ensure compliance to PUI HQ drugs’ policy and donors rule, with support from HQ technical unit.
- He/she participates in analysing orders for pharmaceutical, consumables and medical equipment placed by project technical managers.
- He/she, with the Field Medical Referent, analyses bids made by suppliers, in collaboration with STC, for purchases with stringent technical specifications.
- He/She provides all the information needed to produce a cash flow forecast for his/her own department, and for health components of projects as necessary, to the Administration and Finance Coordinator on a monthly basis.
ENSURE THE SAFETY OF PROPERTY AND PEOPLE
- He/she ensures the safety plan is understood by the team for which he/she is responsible and that safety rules are respected.
- He/she contributes to gathering information relating to safety in his/her area of operation and disseminates this on a regular basis or ad hoc in the event of an emergency.
- He/she ensures that the medical teams have access to safety equipment appropriate to their activities (e.g. PEP kits, gloves, etc.).
- He/she ensures that PUI staff have access to a first aid kit.
- He/she participates, as necessary, in managing medical evacuations in conjunction with the Administration and Finance Coordinator, Head of Mission and HQ.
- Medical training
- OR Paramedic training + Public health
- Previous experience in humanitarian sector
- Previous experience in running multi-sector programs
Knowledge and Skills:
- Good written communication skills
- Knowledge of project management
- Knowledge of multi-sector programming
- Languages: English mendatory / Ukrainian OR Russian
- Ability to work independently, take the initiative and take responsibility
- Resilience to stress
- Diplomacy and open-mindedness
- Good analytical skills
- Organisation and ability to manage priorities
- Proactive approach to making proposals and identifying solutions
- Ability to work and manage professionally and maturely
- Ability to integrate into the local environment, taking account of its political, economic and historical characteristics
- Employed with a Fixed-Term Contract
- Monthly gross income: from 2200 up to 2530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI
- Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…
- Insurance including medical coverage and complementary healthcare, 24/7 assistance and repatriation.
- Housingin collective accommodation.
- Daily living Expenses: “Per Diem”
- Break Policy: 5 working days at 3 and 9 months
- Paid Leaves POLICY: 5 weeks of paid leaves per year + return ticket every 6 months
To stay up to date with our new job offers, join our Facebook group My Job In The Field.