TRANSPORT ASSISTANT

Org. Setting and ReportingThis position is located in the Transport Section of the United Nations Mission in South Sudan (UNMISS) in Bor, which is classified as \"E\" category and a non-family duty station. The Transport Assistant will report administratively to the Field Administrative Officer and technically to the Chief Transport Officer. ResponsibilitiesWithin delegated authority, the Transport Assistant will carry out the following duties: 1. Fleet Vehicle Inventory duties: • Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. • Prepares Business Object Reports. • Coordinates the Mission Vehicle Establishment Committee (VEC) meetings for the requirement of the Field Office (FO). • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. • Provides inputs for statistical report on transport fleet utilization and composition. • Participates in the technical evaluations of bids received from vendors through the Procurement Section. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines. 2. Transport Technical duties: • Responsible for the maintenance and repair of the mission's UNOE Fleet of Heavy Vehicles and Armored Vehicles (AV). • Provide technical support to the team of mechanics with regards to Heavy Vehicles and AV. • Supervises a Team of technical Personnel. • Ensures sufficient stock of spare parts are available on stock and issues required items to workshop mechanics. • Conducts regular inventory checks of the Transport Warehouse stocks in designated FO. • Monitors spare parts usage reports, service orders etc. • Determines generic technical specifications for Heavy Vehicles and AVs., estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment. • Conducts planning and monitors implementation of decisions related to the Heavy Vehicles and AVs. 3. Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. • Analyses transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures maximum utilization and effective use of vehicle and driver resources (Heavy vehicles and AVs). • Directly coordinate proper information regarding the use of Heavy Vehicle and AVs • Ensures the provision of Heavy vehicles and AVs for operational effectiveness. • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Provides transportation briefings to incoming personnel at the check-in. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. • Ensures that databases to monitor the Mission personnel in the designated FO in possession of UN driving permits are maintained. • Ensures that driving test assessments are conducted for UN personnel. 4. Transport Driver Testing / Damage Discrepancy Reporting duties: • Maintains databases to monitor the mission personnel in possession of the UN driving permits. • Delegate driving test assessments for the FO staff members. • Prepares Damage Discrepancy Reports and liaise with Investigation Unit. 5. Budgeting, Finance and other activities: • Participates in the development of the Transport Unit’s annual budget proposals for the FO requirements. • Participates in Technical Evaluation process and ensure compliance with Procurement SOP’s and manuals including adequate certification requirements. • Review bid responses and conduct operational and technical evaluation and analysis of the bids to ensure that offers meet technical requirements and operational needs of the FO. • Participates in requisition process and gross demand planning for the FO requirements within the deadlines. • Participates in the training activities to enhance the capacity of international and national FO staff members. • Performs other related duties as required. CompetenciesProfessionalism: Professionalism: Knowledge of UN Ground Transport Operations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationA valid National Driving License with \"B\" \"C\" \"D\" and \"E\" category is required. Must attach copy of the National Driving license in the attachment section. Knowledge of UN Procurement rules and certifications of UN Procurement Training Campus (all modules) and requisitioner training is required. Must attach copy of the certificates in the attachment section Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. Please attach copy of the certificate in the attachment section Relevant training in Transport management is desirable. Please attach copy of the of the certificate in the attachment section. Work ExperienceA minimum of eight (8) years of progressive responsible experience in motor vehicle transport operations covering fleet operations, maintenance and management at the United Nations or a similar International Organization is required. Experience in international operations in a post conflict environment is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThis \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.