Team Assistant

Result of ServiceThe incumbent will be responsible for the following: 1- Smooth flow of projects in progress. 2- Proper monitoring of workers and work progress. 3- Support the Facilities management service section with new projects. Work LocationUN-House ESCWA Expected duration6 Months Duties and ResponsibilitiesBackground: The Team Assistant will be a member of the project’s team part of the Facilities Assets and Management Service Section under the Resource Management Services Development Division and assist in managing and supervising renovation projects at ESCWA. Duties and Responsibilities: a. Prepare Tender documents (i.e., BOQ, specifications and drawings). b. Assist the project management team in the preparation and monitoring of the tendering, tender analysis, and awarding procedures. c. Conduct regular site visits with the project team. d. Conduct progress meetings and prepare minutes of meetings. e. Receive and evaluate shop drawings, material submittals, inspection requests and method statements. f. Review project schedule and updates during construction. g. Monitor progress of works versus baseline and discuss mitigation measures with contractor in case of delays. h. Prepare cost estimates. i. Escort trucks and workers in and out of the building. j. Keep a log of all correspondence and documentation related to the project progress. k. Flexible time schedule to allow for longer working hours for construction progress and (weekends included). Qualifications/special skillsA Bachelor in architecture, civil engineering, mechanical engineering, electrical engineering, industrial engineering or related area is required. All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed. A minimum of 2 years of professional work experience in the field of engineering, site construction or construction logistics is required. Knowledge of AutoCad and Microsoft project is required. Extensive Knowledge of Excel-Word-PowerPoint is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA. For this position, fluency in English is required. Fluency in Arabic is desirable. Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas. Additional InformationNot available. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.