For the past 30 years, international NGO Acted has been going the last mile to save lives. Currently, Acted supports 20 million people across 43 countries to meet their needs in hard-to-reach areas โ and pursues a triple mandate as a humanitarian, environmental and development aid actor. Acted relies on an in-depth knowledge of local territories and contexts to develop and implement relevant long-term actions, with a wide range of local and international partners, building together a โ3ZEROโ world: Zero Exclusion, Zero Carbon, Zero Poverty
ACTED Tajikistan
Acted is committed to the promotion of a 3Zero world of Zero Exclusion, Zero Carbon, and Zero Poverty. Acted has been active in Tajikistan since 1996, helping to address the countryโs main development challenges and fostering opportunities for sustainable and inclusive development, especially in rural and remote communities. This includes a special focus on civil society development and transparent and effective governance.
The Swiss Agency for Development and Cooperation (SDC) has announced a new 12-year, 15 million CHF mandate project entitled โGroundwater Management Project in the Sughd region in Tajikistanโ.
The main goal of the intervention is to improve the livelihood of the rural population in the Sughd region through improving groundwater management. The general objectives (outcomes) are:
Ministry of Energy and Water Resources (MEWR) and relevant state entities develop a conducive legal and regulatory framework;Regional institutions manage groundwater resources sustainably.Water consumers use groundwater efficiently and effectively: They have skills and re-sources for efficient and effective water use and awareness on consequences of bad practices such as illegal borehole drilling.The impact hypothesis of the project is that if MEWR and relevant state entities develop a conducive legal and regulatory framework; and if Institutions (MEWR, CEP, MDG, etc.) man-age groundwater resources efficiently and effectively; and if water consumers use groundwater efficiently and effectively; then livelihood of the rural population is enhanced because ground-water is used according to agreed priorities and IWRM principles, its quality and availability is preserved.
Acted is now searching for an experienced Team Leader (to be based in Khujand or Dushanbe) to include in its bid for this tender.
Note, final recruitment is contingent on award of the tender to Acted; a decision is expected in January 2024.
You will be in charge of
Overall management of the Inception Phase (01.03.2024 โ 30.12.2024), Phase I (01.01.2025 โ 31.12.2028) as well as subsequent phases if awarded to Acted. This includes the following responsibilities:
Project Planning
Develop overall project implementation strategy, systems, approaches, tools, and materialsOrganize project kick-off and close-out meetingsPlan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectivesProject Implementation Follow-up
Administration and Operational Management of Project Implementation
Finance Review the BFU(s) and provide accurate forecasts with BOQsForecast monthly cash requirements of the project and submit to ACLogisticsContribute to the development of Procurement plansSend accurate and precise order forms in a timely mannerContribute to quality checks and procurement committees to finalise suppliersโ selection according to applicable scenarioConfirm quality of material selection if and when applicableEnsure a proper management and use of the project assets and stocks Plan team movements based on available fleet and applicable policiesAdministration/HRParticipate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc.)Ensure that project staff understand and are able to perform their roles and responsibilitiesFollow-up the work plans and day-to-day activities of the project staffManage the project staff in cooperation with Area CoordinatorsEnsure a positive working environment and good team dynamicsUndertake regular appraisals of staff and follow career managementManage interpersonal conflicts Ensure capacity building among staff in relevant sectors TransparencyEnsure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED proceduresEnsure staff awareness of, and respect of, Actedโs code of conduct and FLATS proceduresSecurityEnsure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordinglyIn cooperation with the relevant Security focal point, monitor the local security situation and inform the Country Director or Area Coordinator of developments through regular written reports;Contribute to the updating of the security guidelines in the project area of interventionExternal Relations
Support, facilitate or undertake communication and liaison activities to actively consult and involve SDC, beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementationCultivate good relations with key humanitarian actors โ local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetingsEnsure that at all times contact with beneficiaries is conducted in a sensitive and respectful mannerWhere relevant, liaise with donors and work closely with partners on project updates, site visits and other communicationIdentify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon โ rather than replicate โ the work of othersQuality Control
Assess the activities undertaken and ensure efficient use of resources;Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activitiesEnsure lessons learned are documented, shared and reflected in project planning and decision makingAdvise on, and assist with, project reviews conducted by MEALEnsure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project developmentIdentify and analyse gaps, ACTEDโs added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1Reporting
Provide regular and timely updates on progress and challenges to supervisors and other team membersDraft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information providedExpected skills and qualifications
Relevant higher education and professional training for the positionDemonstrated competences and approximately 10 years of experiences in managing and coordinating mandates comparable in size and scope;A solid background and significant experience in groundwater manage-ment, integrated water resources management, or other related fieldsProfessional experience in transition countries, preferably in the Central Asia;Strong managerial skills, including result-oriented management, strategic planning, human resources management and financial management skills.Strong experience in steering and mentoring, capacity to anticipate issues and identify forward-looking solutions. Strong interpersonal, intercultural and communication skills;Proven ability to identify and facilitate systemic changes and learn from other successful and unsuccessful projects;Proven track record in cooperating with a large number of stakeholders and in strengthening/building the capacity of key partners;Experience working with SDC and/or other international donors;Mandatory English language capacities. Knowledge of at least one of the local languages (Tajik/Russian) in the area of intervention is an asset;The proposed Programme Team Leader should be a well-respected individual with no political or other affiliations that could adversely affect the reputation of the Programme.
Terms of reference For more information about the position, click here .
Conditions
If working in the country where they hold nationality or permanent residency, the selected candidate will receive a management salary in line with the respective national salary grid of Acted in that country and a benefits package (including comprehensive medical insurance, etc.) compliant with all applicable legislation in said country.
International candidates will receive a salary defined by the Actedโs international salary grid, additional monthly living and accommodation allowances, transportation costs covered, including additional return ticket + luggage allowance, provision of medical insurance, etc.
Application Requirements:
To be considered for the role, please submit the following items (in English) to dushanbe.administration@acted.org with โSDC Team Leaderโ in the subject line before the deadline of August 31, 2023: