Supply Chain Specialist

Org. Setting and ReportingUNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed personnel wishing to make a change. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The Supply Chain Specialist reports to Chief, Central Support Division, and works in close coordination with the Head of the Procurement Section and the Policy Compliance Monitoring Unit. ResponsibilitiesProvides support in the planning, implementation, monitoring and evaluation of the annual procurement plans with Field Offices as per procurement planning requirements and conducts mid-year reviews of the procurement plan, communicating to the Field Offices on corrective course of action as needed. Monitors the procurement processing KPIs and quality of work including the low value procurement processing progress to ensure that results are achieved according to schedule and performance standards. Provides technical advice on specifications, supply and logistics arrangements, customs clearance, warehouse inventory management and the distribution of supplies and equipment. Supports the stocktake exercise and coordinates closely with the Field Offices to complete the stocktake exercises in a timely manner. Provide technical support as needed to the Field Offices. Monitors key performance indicators of the procurement section and uses supply information/data from various systems to conduct root cause analysis of supply chain bottlenecks and challenges to drive improvements and ensure efficient and effective supply chain. Works with the different departments to develop tools to monitor supply management KPIs and propose improvement initiatives to automate as well as, enhance internal control and compliance. Addresses open audit recommendations and enhances compliance in supply chain management in coordination with Field Offices and the Policy Compliance and Monitoring Unit. Ensures compliance with procurement procedures, inventory management and monitoring key performance indicators. Coordinates bi-annual stock-takes and provides support to Field Offices. Supports the HQ Property Survey Board work, ensuring full documentation is provided in a timely manner and follow up on the actions and implementation including reviewing the meeting minutes and implementation. Acts as secretary to the Vendor Review Committee and support the compliance to vendor management procedures and processes. Provides operational support to headquarters and Field Offices on inventory, fleet, and fuel management to ensure efficient use of resources. Offers technical guidance to staff in both HQ and Field Offices on all fleet management matters. Develops tools to monitor and reduce fuel consumption. Conducts training for staff on supply emergency procedures and collaborates with procurement, supply, and logistics colleagues in the Field Offices to prioritize knowledge sharing and continuous capacity building. Prepares high quality data analysis on a variety of supply chain-related reports. Develops standard operating procedures, processes, presentations, communications, guidelines, and instructions related to supply chain functions, in coordination with the Policy Compliance and Monitoring Unit. Supports in the preparation of various additional management reports as required by senior management. Provides procurement and logistics support to Field Offices during emergencies or on request by executing rapid and efficient processes under high-pressure conditions to meet urgent needs. Assesses immediate requirements and addresses logistical challenges in remote or volatile regions, while ensuring compliance with operational standards. Deploys rapidly to the field to provide direct support for the effective delivery of humanitarian aid. Works closely with Field Offices procurement teams and other stakeholders to develop and implement response plans, manage logistics, oversee resource distribution, and monitor supply levels. Conducts support missions to the Field Offices as requested to provide technical support in the area of supply chain management. CompetenciesUN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. i. Applying Technical Expertise ii. Deciding and Initiating Action iii. Relating and Networking iv. Coping with Pressure and Setbacks v. Planning and Organizing EducationAdvanced university degree (Master’s or equivalent) from an accredited educational institution in procurement and supply chain management, logistics, inventory management or a related field is required. Supply chain Qualifications Diploma in Data analysis and other monitoring tools is required. Job - Specific QualificationNot available. Work ExperienceAt least five years of progressively responsible relevant experience in logistics and Supply chain management, out of which two years should be directly related to first-hand emergency logistics is required. Unless already serving as an international staff member in the UN Common System, at least two continuous years of relevant international experience outside UNRWA, and outside the country(s) of citizenship is required. Advanced university degree (Master’s or equivalent) from an accredited educational institution in procurement and supply chain management, logistics, inventory management or a related field is required. Supply chain Qualifications Diploma in Data analysis and other monitoring tools is required. Experience in overseeing and managing supply chain activities at the international level for an intergovernmental organization, governmental organization, or a large multi-national organization is desirable. Experience in all phases of data monitoring and using information management tools such as Power BI, dashboards or other monitoring automation tools is desirable. Experience in service supply chain compliance, monitoring and supply chain performance management indicators and developing procedures and processes related to supply chain management is desirable. Experience in providing emergency operations support services to Field Offices under humanitarian, development, or conflict context is desirable. Experience in the supply chain modules in ERP (Enterprise Resource Planning) system is desirable. Candidates are required to make a declaration as to whether they have any current or past affiliations with non-governmental organisations, academic institutions, political organisations, military, or have/are engaged in activities or have made any public statements, that could be seen to impact their neutrality, objectivity or independence in the performance of their duties for the UN / UNRWA. Any declaration will not necessarily disqualify candidates from consideration for this post. LanguagesExcellent command of spoken and written English. Proficiency in Arabic will be an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis is a UN Regular Budget post. Type of Contract and duration: 2 years, with the possibility of further extension. Advertisements published in English will only accept applications in English, other language submissions will not be considered. Only applications that have been fully completed in UNRWA's online e-recruitment system Inspira will be considered, and no late applications will be accepted. The Personal History Profile (PHP) should be completed with full work experience under the experience tabs as perthe requirements in the Job Opening. All university degrees must also be stated, where applicable. UNRWA personnel must ensure adding their contract type and grade level. Given the large pool of applicants, only shortlisted candidates will be contacted for further assessment. Providing incorrect or misleading information on an application form will result in the immediate disqualification of the candidate. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post, when the need arises. Equivalency: A first level university degree in combination with additional years of qualifying experience may be accepted in lieu of an advanced university degree. NB: work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. Join our eco-friendly organization dedicated to environment sustainability and targeting to be plastic free by 2025. The Agency disqualifies applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated while a misconduct process was pending. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers about staff members who have been separated for misconduct, or who have separated while an investigation and/or disciplinary process for misconduct is underway; and those individuals may be prohibited from employment with the United Nations. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. For more details on UNRWA, please visit: https://www.unrwa.org United Nations ConsiderationsStaff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.