Under the overall supervision of the Head of Supply Chain Unit in South Sudan and direct supervision of the Supply Chain Officer and in collaboration with relevant units in South Sudan, the ย Supply Chain Assistant will be responsible and accountable for the procurement of supplies, services and works of IOM Country Office, Juba.
Responsibilities and Accountabilities
- Receive and review/clarify procurement requests, specifications and confirmย
project codes and other needed information from requestors, particularly from
programme managers in the mission.
2. Closely coordinate and ensure that all project related purchases are reviewed
and approved by programme managers.
3. Present quotations for review and approval of the supervisor.
4. Create Purchase Orders and solicitation in WAVE
5. Ensure the timely delivery of procured supplies and materials.
6. Maintain records of all transactions, ensuring that an efficient filing system for
record of all quotations, copies of records of expenditure, receipts, local order
forms, etc is kept.
7. Closely coordinate with Program Managers and ensure that all outstanding
commitments are cleared timely.
8. Maintain contract tracking database.
9. Process payment through WAVE (Oracle system)
10. Undertake any other duties that may be assigned from time to time which are
commensurate to the position.
Required Qualifications and Experience
EDUCATION
- Completed high school certificate from an accredited academic institution in supply with minimum of 2 years of professional experience.in supply chain management, logistics, administration, or related field of studyย
- University Degree in the aforementioned field of study with 1 years of professional experience
EXPERIENCE
- Four (2) years of relevant experience
- Computer literacy (MS OfficeWord, Excel, Outlook
- Create Solicitation and Purchase Orders in WAVE
- Follow up on the timely delivery of procured supplies and materials.ย
- Liaise closely with the finance section concerning payment of procured and delivered goods.
SKILLS
- Having good interpersonal and communication skills.
- 2. Having good working knowledge of Microsoft Word, Excel, internet, Outlook Teams and
SAP/PRISM/WAVE
Languagesย
The Candidate should have good verbal and written English skills.
ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.