Supply Chain Assistant

Mission and objectivesUnder Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.

ContextThis position is located within the Warehouse and Commodity Management Section of the United Nations Mission in South Sudan (UNMISS). The UNV Officer will be based in Juba HQ, Central Equatorial State. Juba HQ classified as an “E” hardship duty station and a non-family duty station. The incumbent reports to the Team Leaders, Centralized Warehouses unit in Juba HQ. Centralized Warehouses intends to fill up a vacancy for Supply Chain Assistant, Warehouses in Juba. The primary objective of the Supply Chain Assistant in Juba is to support the Mission and all its components by ensuring the timely delivery of the commodities in a cost-effective manner. Warehouses are responsible for strengthening stewardship and accountability of UN property (financial and nonfinancial Assets & Inventories) while achieving greater efficiencies and economies of scale; and striking a balance between controlling and enabling flexibility in running daily operations. In the absence of the said staff in Juba, an ability to ensure operational efficiency of supply chain functions will be limited due to manpower constraints, therefore the requirement placed to support UNMISS operations with adequate manpower.

Task DescriptionUnder the general supervision and guidance of the Warehouse Officer/Supervisor of Centralized Warehouses, the Supply Chain Assistant is responsible for the followings: • Receive and process requests for goods and preparing the pick list and issue vouchers for approved requests; • Prepare inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries; • Support identification of “minimum, restock (re-order) and maximum stock levels” of Supply warehouse materials; • Prepare various Warehouse Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) expendable accuracy and statistics reports; • Provide supervision and training to junior personnel in stock handling, records keeping, receiving and inspection, operations in the warehouse, delivery of goods and reception of proper documentation for items supplied; • Ensure that the Warehouse personnel carefully monitors the handling of issue vouchers, picking of stock and preparation of issue vouchers for delivery to clients, to avoid potential mistakes in the process; • Track the issue and consumption of expendable items and developing scales of issue; • Support the initiation of write-off actions and coordinating with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the UMOJA system; • Undertake the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required; • Verify inventory stock levels based on demand history. Reviewing demand history and verifying Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels for inventory. Implementing measures to prevent a stock out situation for fast-moving items from occurring and preparing stock replenishment lists for approval of the Warehouse Officer/Supervisor; • Receive, store, maintain, security and issuing of stocks to the Integrated Warehouse customers and maintain an accurate transaction history for all receipts and issues. Conduct proper warehouse housekeeping on a continuous basis. Ensure all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the database; • Support the planning of goods requirements for the entitled customers in the region. Liaising with the County Support Base (CSB) Administration Staff regarding CSB requirements; • Ensure database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiating investigation and correction of database records as required; • Submit reports at prescribed time intervals for activities in all warehouses to management; • Perform any other related tasks as may be required by the Warehouse Officer/Supervisor.

Competencies and values• Planning and organizing • Professionalism • Communication

Living conditions and remarksLiving conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba. All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict. Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care. The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.