Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
ย UNDP has been selected as the Principal Recipient for the New Global Fund Grant Cycle 7 ย (GC7) ย Malaria for the period from 1 January 2024 to 31 December 2026. As such, UNDP's mission is to ensure theย availabilityย ofย allย necessary pharmaceuticalsย andย healthย products inย sufficientย quantity andย qualityย forย programme needs, and their rational and justified utilization.
The Health Products Supply Chain Assistant works for the success of this mission through the specific functionsย detailedย inย thisย jobย description. S/heย willย ensure theย planning,ย implementationย ofย plansย andย systemsย forย theย reception,ย storage, distribution of health products and provides technical assistance to the various CECOME (Central de Compras de Medicamentos Essenciais) central andย regional. S/he producesย reportsย forย theย properย managementย ofย healthย products andย theirย delivery inย accordanceย with UNDP rulesย andย standards. S/he providesย reliableย stockย andย consumptionย dataย toย beย properlyย introducedย intoย logisticsย managementย toolsย to informย appropriateย quantification,ย purchaseย and distributionย practices.
Duties and Responsibilities ย Assist in the evaluation of CECOME's performance in terms of responsiveness, compliance with reception procedures and integration of receipts into the inventory of existing stocks; Ensure compliance with good storage and distribution practices for all pharmaceuticals and health products in the warehouse; Assist CECOME in the execution of all orders to avoid disruptions in inventory management, including semi-annual inventory of GF and COVID and other stocks. Actively participate during the national and sub-committee group meetings for the elaboration of the distribution plans and quantification.Data collection and compilation
Actively participate in the collection of stock and consumption data, available in the different CECOME and health facilities in order to maintain accurate information that will help with purchasing and distribution projections; Facilitate the quantification process ensuring quarterly consumption data for all pharmaceuticals and other health products is available from all Health facilities; Provide estimates of average monthly consumption for all pharmaceuticals and health products; Provide written feedback to the Health facilities on monthly data reported, inventory and in case of discrepancies between the number of patients and consumptionStock Management
Others
Provide technical assistance to the personnel at health facilities in the areas of reception, storage and stock management at the level of their structures as well as in the production of various stock management reports. Participate with CECOME and program managers in the execution of spot check of pharmaceuticals and health products at the level of CECOME and all health structures; Supervises and monitor during the supervision visits all the equipment (laboratory or storage equipment) purchased by the project; Participate in sampling activities at central and peripheral level, for the quality control of medicines and health products; Work closely with the Logistic management unit UGL based at CECOME and the supply chain staff fromย the other PRs (CG-PNDS), Ministry of health, national and international partners such as the world bank, EU, WHO, IMVF, WFP and others involved in the supply chain activities in Guinea-Bissau. Provide logistic support for the organizations of trainings, GAS- committee meetings, supervisions inย close collaboration with Ministry of health and UNDP colleagues. Provide logistic support and participate during the implementation of the Seasonal Malariaย Chemoprevention (SMC) and the Mass Distribution of Long-Lasting Insecticide-Treated Nets (LLINs) campaigns; Raise requisitions and create procurement request forms in Quantum and UNALL as per project demand. Perform any other tasks assigned by the PSM specialist as needed.ย Competencies Achieve Results: ย Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively: ย Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. Learn Continuously: ย Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility: ย Adapts to change, constructively handles ambiguity/uncertainty, is flexible.ย Act with Determination:ย Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner: ย Demonstrates compassion/understanding towards others, forms positive relationships.ย Enable Diversity and Inclusion: ย Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
Health: ย The Global Fund to fight HIV-AIDS, Tuberculosis and Malaria. Health: ย Access to treatment. Working with Evidence and data: ย Ability to inspect, clean, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. Monitoring: ย Ability to provide managers and stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.ย Required Skills and Experience ย Education:ย Secondary Education is required, OR University degree in management, accounting, logistics or relevant related field will be given due consideration but not a requirement. Specialized certification in the field of public health or similar would be an asset. Experience: Minimum of 5 years (with high school diploma) or 2 years (with bachelorโs degree) of relevant experience in health products supply chain management or relevant related fields is required.ย
Desired skills in addition to the competencies covered in the Competencies section:ย
Experience working in an international organization or Global Fund project is desirable. Ability to work in a team and under pressure to take Initiative, judgement and responsibility. Ability to plan and organize work and to respect the rules and procedures in force. Ability to write reports clearly and concisely. Ability to respect for confidentiality and discretion. Experience working with an ERP for stock management of health products is an asset. Experience in the fields below is also desired: Global Responsibility and Teamwork Partnership and Networking Results Orientation Innovation and Discernment Communication Job Knowledge and experience in the field.Disclaimer
ย Important information for US Permanent Residents ('Green Card' holders)ย
ย Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย
ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
ย Applicant information about UNDP rosters
ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
ย Non-discrimination
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
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