Hardship Level (not applicable for home-based)A (least hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeUNOPS LICA4
Target Start Date2023-11-01
Job Posting End DateOctober 19, 2023
Terms of ReferenceThe Supply Assistant will be located in Miraflores (Lima – Peru), with frequent visits to UNHCR’s warehouse.
The selected candidate will mainly support logistics, warehouse management, and occasionally handle procurement actions. The ideal candidate should have at least one (01) year of relevant work experience in warehouse management, national or international logistic operation, and/or public procurement. Have good time management skills, be diligent, well organized, proactive, solution-oriented, aligned with the values of UNHCR and able to work in a fast-paced international environment. A fluent level of Spanish and an intermediate level of English is needed, as the person will read manuals and occasionally draft memorandums in English.
It will be desirable that the candidate has experience in social causes and international contexts, ideally related to refugee advocacy. A degree in Administration, Economics, Logistics, Supply Chain Management or Foreign Trade would be considered as an asset.
Person interested in applying for this position should be legally present in the country at the time of application, recruitment, and appointment.
Please note that this position is offered under a six-month Local Individual Contractor Agreement (LICA / UNOPS). Extension is subject to operational needs, budget and performance.
Only short-listed candidates will be notified and might be requested to sit a test. No late applications will be accepted.
Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.
The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality.
Standard Job Description Supply Assistant Organizational Setting and Work Relationships The Supply Assistant provides support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR). The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern. - Support warehouse management, assist the process of the custom clearance of consignments, assist in drafting exemption requests, assist with goods & services deliveries and assist in providing information on the status of requests and the availability of items in the supply chain. - Assist in maintaining accurate and comprehensive records on supply activities and assist in providing reports and updates periodically, and on request. - Assist in the preparation of purchase requests. - Assist in preparing quotation requests and tenders, assist in producing bid-tabulations from tenders, and assist preparing purchase orders for approval as per instructions of senior Supply staff or other line managers. - Assist in dispatch approved Purchase Orders, and assist in follow-up with the delivery of ordered commodities and services. - Assist in producing standard asset management reports and other asset information, periodically and when requested. - Assist in identify and assess vendors based on their capability for delivering commodities and services. Assist in maintaining vendor and item master databases. - Assist in maintaining accurate data in all relevant business systems. Assist in compiling statistical information on supply chain related matters that will assist in decision making. In the Regional Bureaux: - Assist in tracking global Supply KPIs for the region and assist in preparation of regional ones, as required. - Assist in monitoring all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and assist in providing relevant reports to senior managers. - Assist Country Operations in MSRP management. In the Country Operations: - Assist in ensuring local liaison to effectively support the supply activities. - Assist in the management of the storage of goods according to \"best practices\" and UNHCR rules and regulations. - Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Not specified Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy SC-Customs clearance SC-Logistics SC-Supply Planning SC-Warehouse Management SC-Asset Management SC-Fleet Management (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Required Languages English
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Desired Languages Spanish
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Additional Qualifications
SkillsIT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-Supply Planning, SC-Warehouse Management
Education
Certifications
Work Experience
Other informationThis position doesn't require a functional clearance