Supply & Logistics Manager, (P-4), Fixed Term, Bangui, Central African Republic (CAR), #88985

  • Added Date: Wednesday, 26 February 2020
  • Deadline Date: Wednesday, 11 March 2020

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

Under the direct guidance of the Chief of Operations, the incumbent manages the supply and logistics operations of a complex nature in CAR Country Office, with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF's supplies, as well as construction activities in support of the Country Programmes. Collaborate with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.

How can you make a difference?

1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

Responsible for logistics/supply/construction planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation. Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics and construction requirements for the of Plan of Operations and Annual Work Plans. Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites, and contribute and lead the office construction implementation plan.

2. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies. Act as secretary and adviser to the Contracts Review Committee (CRC). Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Conclude standby agreements with relevant private business companies for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users. Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc. Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

3. Ensure that effective support of UNICEF to Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery.

Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.

4. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

Conduct local procurement through issuance of tenders, bid adjudication and contract management... Conduct market research, identify and recommend potential local suppliers. Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,). Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take. Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s). Communicates and reports quality issues with respect to supplies and/or service agreements.

5. Collaboration and Partnership

Coordinate with the Programme Section on supply and construction planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme. Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities. Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment. Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory, and construction. Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources

To qualify as an advocate for every child you will have…

Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.). A minimum of eight (8) years of relevant professional experience in supply, logistics, purchasing, contracting, administration and/or other related fields, at national and international levels. Developing country work experience and/or familiarity with emergency is considered an asset. Fluency in English and French is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication (II), Working with People (II) and Drive for Results (II).

The functional competencies required for this post are:

Applying Technical Expertise (II) Deciding and Initiating Actions (II) Following Instructions and Procedures (II) Leading and Supervising (II) Planning and Organizing (II)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

* Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receivingan offer.

* Please note that this is a non-family duty station.

* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offer of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.

This vacancy is archived.

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