Grade: G4
Vacancy no.: DC/FINANCE/GS/2024/01
Publication date: 23 December 2024
Application deadline (midnight Geneva time): 7 January 2025
Job ID: 12601
Department: FINANCE
Organization Unit: SUPPLIERS
Location: Geneva
Contract type: Fixed Term
Contract duration: 12 months
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 68875 CHF yearly.
Introduction
The incumbent will be assigned to the Suppliers Unit (SUPPLIERS), within the Budget and Finance Branch (BUDFIN) of the Financial Services Department (FINANCE). The SUPPLIERS unit is responsible for managing and setting standards, processes and tools for the Office wide collection, maintenance and reporting on supplier, bank and bank branch information and master data. The unit provides guidance, training, support and backstopping services for the entry of suppliers, banks and branches.
The position will provide administrative support related to the setup and maintenance of supplier and bank records in IRIS in compliance with applicable ILO financial rules, regulations, policies and procedures.
The incumbent will report to the Head of the Suppliers Unit.
Description of Duties
1. Enter data from incoming requests for the creation or update of bank, bank branch and supplier records in IRIS. Check information in relevant databases.
2. Review information from different systems (including external ones) to identify any anomalies and to take any necessary corrective action. Escalate anomalies which cannot be resolved routinely.
3. Prepare statistics and progress reports related to the area of work.
4. Follow-up client queries and provide explanations, escalating to the supervisor disputed, complex or unusual cases.
5. Assist in preparing training, support and knowledge sharing of business processes relevant to the Unitโs mandate.
6. Participate in testing of new process related tools and review of existing processes.
7. Perform other relevant duties as assigned.
Required qualifications
Education
Completion of secondary education supplemented by tertiary training.
Experience
Two to three yearsโ relevant experience.
Transactional processing experience in an ERP system.
Experience working in a bank and/or in client service would be an asset.
Languages
Excellent knowledge of English or French with a basic knowledge of the other language.
Competencies
Technical Competencies: Demonstrated ability to work with word processing and spreadsheet software, including retrieval functions, as well as ERP system.
Behavioural Competencies: Ability to deal with clients and to respond courteously, promptly and efficiently to queries. Accuracy and attention to detail. Ability to work in a team and to work under pressure. Work with material that needs to be kept confidential. The ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.