The Specialist, Global Fund Finance is responsible for the overall financial management of the Global Fund for HIV/AIDs, Tuberculosis and Malaria awards. This includes preparing or examining financial reports, reviewing and processing Gift-In-Kind related transactions, and monitoring disbursement and processing fund requests/reimbursements to Country Offices (CO) and Home Office (HO). This position coordinates with both the HO and CO teams to ensure that the setup for financial reporting is in line with both donor expectations and the capabilities of our systems and processes. The position is also responsible for monitoring cash position and providing updates on receivables for the portfolio. The focus of this position is to provide financial expertise and analysis for Global Fund awards, with an integrated and collaborative approach to managing our funding. The position has a direct reporting line to the Associate Director, Global Finance and a dotted reporting line to Director of Global Fund Operations and Awards Management within the Department of Global Health.
What You’ll Be Doing (Essential Duties)
Preparation & Review of Donor Reports (30%)
· Collaborate with the Global Health Business Team to advise on most appropriate setup for reporting to donors;
· Provide Save the Children US (SCUS) costs to COs for report preparation;
· Review any CO prepared reports for accuracy;
· Track donor disbursements and follow up with COs as needed on cash position;
· Gather all relevant documentation on donor disbursements and provide accurate coding for grant income booking; and
· Ensure that key program personnel are aware of their budgetary resources, and are able to monitor their budgets respectively.
Financial Analysis & Support (30%)
- Maintain the reclass/adjustment inbox for assigned portfolio ensuring Journal Vouchers are prepared and adjustments are made in a timely manner;
- Ensure indirect costs charged to awards are reconciled on a regular basis and adjusted in the ledger;
- Review and process internal wire transfers to reimburse SCUS direct and indirect costs per financial reports or other reconciliation files;
- Review and process fund requests submitted by COs for program implementation;
- Identify and process any necessary finance adjustments as a result of award analysis;
- Advise on grant closeout and support the Global Health Business Team in closeout adjustments for assigned awards on a timely basis; and
- Coordinate with CO and HO staff to provide timely inputs and documents for internal or external audits including gathering the audit request documentation for auditors and Local Fiscal Agents.
Review and Process Global Fund Related Gift-In-Kind (20%)
- Assist the Global Fund Award Management Team on setting up Gift-In-Kind Award Management System (AMS) records once the CO transitions to the new Pooled Procurement Mechanism;
- Review and process all Gift-In-Kind transactions in SCUS Agresso (financial) system;
- Gather and ensure all backup documentation support for booked entries; and
- Reconcile the Gift-In-Kind record with COs and ensure expenses booked in the system reflect the same information.
Training and Technical Assistance (TA) (10%)
- Conduct TA visits to Save the Children International (SCI) COs as needed
- Conduct an on-line or in-person training for both CO and HO staff for Global Fund financial management capacity building.
Information Management (10%)
- Participate in Life of Award (LOA) reviews and dashboard development for assigned portfolio;
- In coordination with the respective Award Manager, ensure reports are archived in the shared drive and AMS; and
- Update financial reports submission information on AMS as needed for Key Performance Indicators (KPI).
- Minimum 3-5 years’ experience in accounting and financial/grants management;
- High school or Technical/Vocational Degree;
- Demonstrates learned knowledge, including working in general ledger and financial systems;
- Ability and willingness to travel 20% of time primarilly internationally;
- Attention to detail, prompt/accurate delivery of information, and ability to prioritize multiple deadlines;
- Strong problem solving, analytical, and organizational skills;
- Keeps manager informed of important issues and builds effective relationships with colleagues in HO and COs;
- Strong communication and collaboration skills to work effectively with colleagues and donor counterparts; and
- Proficient level computer skills, especially using Microsoft Excel to analyze large data sets.
- BA preferred in relevant field (i.e., accounting, finance, business administration, etc.);
- Experience working in a fast paced and matrixed organization; and
- Prior Global Fund experience.
Why you should join the Save the Children Team
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.