Temporary Special Assistant to the Senior Adviser to the Administrator on Strategic Finance, Audit and Risk Management, Executive Office, UNDP, NYHQ
Location : New York, UNITED STATES OF AMERICA
Application Deadline : 02-Feb-21 (Midnight New York, USA)
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required : English
Starting Date : (date when the selected candidate is expected to start)
Duration of Initial Contract : 3 months
Expected Duration of Assignment : 3 months
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
As a senior member of the Executive Office team, the Senior Adviser works with the Acting Associate Administrator to guide the Regional Bureaus and BPPS on reducing unspent balances and in acceleration of delivery and to engage with and encourage Regional Bureaus, BPPS, CB and BERA in meeting all audit observations, starting with the aging recommendations. The Senior Adviser also provide strategic advice on risk management and will also support the organization on the promotion of the culture of risk management as well as on addressing pivotal programmatic audit issues.
Duties and Responsibilities
The Temporary Special Assistant will support the Senior Adviser as follows: Key Functions
- Support in setting and perusing key strategic objectives
- Support in prioritizing work in line with these objectives and in communicating priorities
- Analytically review information, data, reports and identify priority matters that need to be urgently addressed, advising on action as appropriate.
- Assist with crafting workplans, guidance documents and policy statements and finalize drafts prepared by other units.
- Coordinate activities related to meetings, minutes and background documents/papers in cooperation with relevant stakeholders
- Assist in the preparation of strategic documents for high-level meetings
- Monitor and follow-up on progress and ensure results are achieved
- Demonstrates integrity by modelling the UN's values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Displays individual competencies and acts effectively as a team player
- Promotes team spirit to achieve the objectives of UNDP
Functional Competencies: Managing complexity and delivery of results:
- Strong analytical ability and system thinking
- Sound judgment and risk-based outlook
- Capacity to work under pressure both as part of a team and individually
- Strong organizational skills with proven ability to meet deadlines
- Focus on impact and results
- Positive response to feedback; ability to apply lessons learnt from experiences while understanding uniqueness of challenges
Leadership and people management:Demonstrates integrity and probity with an ability to work with the utmost discretion in handling sensitive and confidential matters
Personal impact and effectiveness:
- Excellent oral and written communications skills; speaks clearly and credibly
- Capacity to contact and interact openly, honestly, and professionally
- Consistently approaches work with energy and a positive, constructive attitude
- Works well in high pressure environment and able to maintain energy and resilience
Relations management and political acumen:
- Ability to establish harmonious and effective working relationships, both within and outside the organization
- Ability to deal with differing and/or partisan views in advocating policy changes
- Able to work across UNDP units
Knowledge and experience financial resource risk management:
- Solid knowledge in financial resources management and general administration
- Good knowledge of, and work exposure to UNDP's goals, corporate policies and country offices programmes, operations, challenges and reporting
- Knowledge of UNDP Accountability Framework, Financial Risk Management, Internal Controls Framework and audit practices
- Demonstrated understanding of organizational behavior concepts and practices in a large complex organization
Required Skills and Experience
- An advanced university degree Professional accounting qualification from an internationally recognized institute of accountancy and/or an advanced university degree (Master's) in Business Administration or Finance/Accounting
- A minimum of eight (8) years of practical professional experience in international development cooperation at the national and international levels in related field is required.
- Extensive working experience and/or knowledge in audit, risk business analysis, oversight roles, analytics software and risk management
- Prior experience of working in coordination, planning, or in an executive office will be an asset.
- Excellent analytical, writing and presentation/communication skills
- Working knowledge of large ERP systems, especially, Atlas knowledge, data-extraction for analysis and reports
- Experience in a Country Office in UNDP or in the UN System, as an international or national personnel working with multiple priorities in high-pressure environments will be a distinct advantage
- Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, French and Spanish) is considered an asset
The application package containing the following (to be uploaded as one file):
- Personal CV
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Applicants are reviewed based on the Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as: Being responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.
Technical evaluation - Total 70% (70 points)
Criteria 1 - Demonstrated experience in change management, organizational change, or digital transformation (Maximum points: 30 points)
Criteria 2 - Deep knowledge of digital technologies and/or innovation methodologies, including human-centred design, agile development, mobile apps, blockchain, artificial intelligence, etc. (Maximum :20 points)
Criteria 3 - Demonstrated experience in working with multicultural and remote teams, preferably with a global organization (10 Points)
Criteria 4 - Interview (10 Points)
Candidates with a minimum scored of 49 points (70% of 70 points) will be short-listed for the financial evaluation.
Financial evaluation - Total 30% (30 points)
The following formula will be used to evaluate financial proposal: p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.
The financial proposal should specify an all-inclusive daily fee (based on an 8-hour working day with 1-hour lunch included - and estimated 21.75 days per month).
The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; cost of travel from the home base to the duty station and vice versa, where required; living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
The consultant will work under the guidance and direct supervision of the Digital Transformation Specialist and will be responsible for the fulfilment of the deliverables as specified above. The Consultant will be responsible for providing her/his own laptop till we return to the office premise.
Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.
Annexes (click on the hyperlink to access the documents): Annex 1 - UNDP P11 Form for ICs
Annex 2 - IC Contract Template
Annex 3 - IC General Terms and Conditions
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