Social Sector Office’s Support Consultant
Post of duty: Washington DC- USA
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The Social Sector is a multidisciplinary team convinced that investing in people is the way to improve lives and overcome the development challenges in Latin America and the Caribbean. Jointly with the countries in the region, the Social Sector formulates public policy solutions to reduce poverty and improve the delivery of education, work, social protection, and health services.
The objective is to advance a more productive region, with equal opportunities for men and women, and greater inclusion of the most vulnerable groups.
We are looking for a responsible, enthusiastic, and team player professional with administrative background to support the contracts officers.
You will work in the front office part of Social Sector department. This team is responsible for preparing and administering contracts for individual consultants and consulting firms.
What you’ll do:
· Support the Office of the Manager’s team in the processing and administration of contracts for complementary workforce (individual consultants and firms), including the preparation of letters of agreement, creation, and update of vendors in the Client Master.
· Process and track payments to ensure completion. Follow up with Finance Department (FIN) and vendors when needed.
Support the contracting officer’s team in the performance of their daily work, including the research and verification of information using several sources. Monitoring processes, tickets, workorders, among others to ensure the procedures are followed properly within the deadlines. Maintenance and data entry on the SCL’s corporate bases. Create progress reports, presentations, internal guidelines, and correspondence as needed. Analyze internal processes and data to identify potential improvements, provide recommendations on how to maximize resources and reduce time. Respond to a variety of requests and inquiries regarding contracts procedures, and Bank’s policies. Provide support to the Sector Resource Planner in budget related topics.Support all other administrative functions required by the Front Office.
What you'll need
· Education: Technical studies or associate degree, bachelor’s degree preferable
· Experience: At least two years of experience
· Languages: Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) is required.
Key skills:
· Learn continuously.
· Collaborate and share knowledge.
· Focus on clients.
· Communicate and influence.
· Innovate and try new things.
Requirements:
· Citizenship: You are a citizen of one of our 48-member countries.
· Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration:
· Type of contract: International Consultant full time
· Length of contract: 12 months.
· Work Location: On site.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
· A competitive compensation packages.
· Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
· Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
· Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
· We offer assistance with relocation and visa applications for you and your family when it applies.
· Hybrid and flexible work schedules.
· Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
· Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
· Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.