Under the overall guidance of the IOM Tunisia Chief of Mission and the overall supervision of head of ย migration and development unit and the direct supervision of the National Program Officer, the successful candidate will be tasked to assist the projectโs activities in relation with the migration and development unit.ย
Tasks will include:
- Fulfil internal administrative formalities including and follow-up on documents (e.g. requests for payments, TDY documents, etc.) and correspondence for the signature of the Project Manager, and liaise with IOM staff as needed;
- Assist colleagues in the organization of events, workshops, coordination meetings with local partners, such as drafting invitations, coordinate schedules and follow up with other needed arrangements;
- Support with updating of partnersโ contacts and lists;ย
- Support in the drafting and lay-out of project-related communication material, including reports, briefing notes, graphic, articles and statistical summaries, etc.;
- Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with IOMโs regulations and procedures;ย
- Support in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents;ย
- Support in administrative tasks linked to the implementation of the project and of the activities of the mission;
- Translate project related documents, as needed (French, English, Arabic);ย
- Assist in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents;ย
- Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;
- Participating in the preparation of meetings and attending selected meetings, drafting minutes;
- Maintain and ensure the confidentiality and integrity of all related information on the project, especially data regarding applicants and selected beneficiaries of the project;
- Perform such other duties as may be assigned.
Education and Experience
- University degree from an accredited academic institution, preferably in language civilization and/or communication and/or public relation;
- Demonstrated interest in working in international organizations;ย
- Sound knowledge of project implementation, financial and administrative management skills are an advantage;ย
- Familiarity with the region and the migration thematic is an asset;ย
- Computer literate with the ability to quickly learn new systems.
Languages
Fluency in French, English and Arabic is required.
ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.