Small Grants Programme National Coordinator (Open to all applicants)

Background

UNDP Rwanda Country Office has entered a new strategic phase with the rollout of its Country Programme Document (CPD 2025–2029), which is fully aligned with the UN Sustainable Development Cooperation Framework (UNSDCF) and designed to support Rwanda’s National Strategy for Transformation (NST2) and Vision 2050. The CPD is structured around two transformative pillars: (i) Environment and Economic Transformation, focusing on nature-positive solutions, sustainable energy solutions, climate change and Disaster Risk Management (DRM), and (ii) Transformational Governance. Within this framework, the Sustainable Energy, Environment and Climate Change (SEEDCC) Unit leads efforts to address Rwanda’s pressing environmental and climate challenges, including deforestation, land degradation, and vulnerability to climate change, while promoting sustainable energy and nature-based solutions.

One of the key initiatives is the Global Environment Facility (GEF) Small Grants Programme (SGP), previously administered by UNOPS, the SGP is now directly implemented by UNDP Country Offices, allowing for closer alignment with national priorities and UNDP’s strategic frameworks. SGP supports community-based projects that deliver global environmental benefits while enhancing local livelihoods. The programme focuses on biodiversity conservation, climate change mitigation and adaptation, land degradation, and sustainable natural resource management. With the transition of SGP implementation to UNDP, the programme is better positioned to amplify its transformational impact by leveraging UNDP’s extensive field presence, institutional partnerships, and integrated approach to sustainable development—thereby strengthening community and environmental resilience across project areas.

The Global Environment Facility (GEF) Small Grants Programme (SGP) is implemented by UNDP on behalf of the GEF Partnership. UNDP oversees the Small Grants Programme (SGP) through the Vertical Hub and the Nature Hub of Bureau for Policy and Programme Support (BPPS). Funded by the Global Environment Facility (GEF), the Small Grants Programme efficiently channels direct grants to non-governmental and community-based organizations to help them cope with climate change; conserve biodiversity; protect international waters; reduce the impact of Persistent Organic Pollutants; and prevent land degradation. Helping communities with their initiatives for sustainable livelihoods while generating global environmental benefits is the core inspiration of the Small Grants Programme.

Launched in 1992 as a corporate programme of the GEF, the GEF Small Grants Programme (GEF SGP) has supported local action for over thirty years to address global environmental concerns.  SGP aims to deliver global environmental benefits in the GEF focal areas of biodiversity conservation, climate change mitigation, protection of international waters, prevention of land degradation, and elimination of persistent organic pollutants through community-based approaches. To date, SGP has funded over 29,000 community-based projects covering more than 120 countries. It has gained considerable experiences at the community level, including adapting to climate change while addressing issues of the GEF focal areas.  Further information can be found at: https://sgp.undp.org/.

Scope of Work

The National Coordinator will report through a matrixed structure to both the Resident Representative (or Deputy Resident Representative) and the SGP Regional Programme Specialist. The Coordinator will be responsible for overseeing the implementation of the SGP at the country level, including coordination of the National Steering Committee.

Duties and Responsibilities

Ensure effective management of the SGP Country Programme team 

• Promote and maintain effective teamwork within the SGP Country Programme, the National Steering Committee members, and with the UNDP CO team; 
• Prepare and implement annual work plan, including strategic and/or innovative initiatives, with set delivery and co-financing targets; draft annual SGP Country Office administrative and project operational budget proposal
• Set annual performance parameters and learning objectives for the SGP Country Programme, assess performance and provide feedback.

    Ensure Programme/Portfolio Development and Management

  • Keep abreast of national environmental concerns and priorities as well as the socio-economic conditions and trends as they relate to the SGP and assess their impact on SGP’s work and programme. 
  • Ensure formulation and implementation of the Country Programme Strategy (CPS), and its periodic review and update. 
  • Manage the SGP grant allocations and country operating budget, maintain the financial integrity of the programme by ensuring adherence to SGP Standard Operating Procedures as well as UNDP rules and regulations, and ensure timely and effective use of SGP resources.
  • Exercise quality control over the development of a portfolio of project ideas and concepts, and closely monitor the programme implementation progress and results. 
  • Organize periodic stakeholder workshops and project development sessions for civil society organizations (CSOs) and local communities, and potential applicants and other stakeholders to inform about SGP and its Strategic Initiatives. 
  • Work closely with Civil Society Organizations (CSOs) and Community-based Organizations (CBOs) in preparation of project concepts and proposals to ensure that projects fit with the SGP Strategic Initiatives, Country Programme Strategy, and technical guidance notes;
  • Authorize and manage project planning grants as required.
  • Oversee ongoing SGP grant projects and conduct periodic project monitoring field visits and provide technical and operational support and guidance to SGP grantees as required.
  • Plan and serve as secretary to the National Steering Committee meetings. Support and closely coordinate with the National Steering Committee and Technical Advisory Group where relevant, in the process of project proposal review, selection and approval, especially the initial appraisal of proposals and assessment of eligibility. 
  • Foster programme, project, and policy linkages between the SGP and the full or medium-sized GEF projects, planned or underway in the country, as well as those of other government, donors and development partners. 
  • Report periodically to the Central Programme Management Team (CPMT) on programme implementation status, including annual monitoring reporting, financial reporting, audit, and update the relevant SGP databases.
  • Undertake monitoring and evaluation of SGP Country Programme and projects, and grant maker initiatives, in coordination with National Steering Committee (NSC) and CPMT.
  • Perform and coordinate administrative tasks (i.e. procurement, travel) adhering to SGP SOPs procurement rules and regulation, as required for programme implementation.  

    Resource Mobilization and Partnerships

    • Establish and maintain close working relationships with stakeholders as well as promote the value, comparative advantages, and ensure visibility of the SGP. 
    • Assess interest and priorities of key donors and other development partners and develop/update and implement the resource mobilization and partnership strategy to mobilize resources from and develop partnerships with the government, donors and other partners to best leverage SGP resources and develop programme level partnerships.
    • Support SGP grantees in securing co-financing and project level partnerships and assist in identifying opportunities and resources for sustaining and scaling up projects. 

      Facilitate Knowledge Management and Communication

      • Document programme/project stories, lessons learned, and best practices in SGP programme/project development, implementation, and oversight. 
      • Access SGP and other global and regional knowledge, distill best practices and facilitate their dissemination and incorporation within SGP Country Programme and projects, UNDP CO, and to counterparts and partners; 
      • Support capacity building and networking of grantees to facilitate knowledge exchange, and promote uptake through Knowledge platforms, Knowledge fairs etc.

        Ensure Monitoring and Progress Controls

        • Sound SGP programme results and impacts, in alignment with national strategies and priorities and SGP strategy and approaches, that contribute to transformational change in society and economy to conserve the global environment and achieve the Sustainable Development Goals, Innovative, technically sound and socially inclusive grant portfolio is developed and implemented. Effective and efficient use of resources to create maximum project/programme impact. Increased trust by clients and donors and increased opportunities for visibility, partnerships and co-financing.

          The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

          Institutional Arrangements

          The Small Grants Programme National Coordinator will have a matrixed reporting line to the Deputy Resident Representative or Resident Representative and to the SGP Regional Programme Specialist, in accordance with SGP Operational Guidelines;

          • The incumbent will be based in the UNDP Rwanda Country offices;
          • The incumbent will be given access to relevant information necessary for the execution of the tasks under this assignment;
          • The incumbent will be provided with a workstation (i.e. laptop, internet, phone, scanner/printer, etc.) and access to reliable internet connection.  Competencies   Core Competencies
            • Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
            • Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
            • Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
            • Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
            • Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
            • Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
            • Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

              Functional/Technical competencies

              Business Direction & Strategy

              • Strategic Thinking: Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight. 

                Business Management:

                • Results-based Management: Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools. 

                  Business Management: Communication

                  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                  • Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. 
                  • Ability to manage communications internally and externally, through media, social media and other appropriate channels. 

                    Business Direction & Strategy

                    • Systems Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. 

                      Business Management 

                      • Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

                        Partnership management

                        • Strategic engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives.

                          2030 Agenda: Planet 

                          • Nature: Local Action.

                            Required Skills and Experience

                            Education:

                            • Advanced university degree (Master’s degree or equivalent) in Environmental or Natural Resource Management, Economy, Public Policy, Law, Environmental Economics/Management, Business Administration or a related field is required. 
                            • A first level university degree (bachelor’s degree) in the above fields in combination with additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

                              Experience:

                              • Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant professional experience in managing environment / natural resource management projects / initiatives at national or local levels is required.

                                Required  skills:

                                • Experience in the usage of computers and office software packages, experience in handling of web-based management systems is required.

                                  Desired additional skills:

                                  • Progressively responsible experience in project or programme management or related area at international and/or national level is desirable. 
                                  • Proven experience in managing and/or providing services for the design, management and monitoring and evaluation of UNDP Programmes and/or development projects including results-based management a significant advantage
                                  • Experience in any of the GEF-SGP thematic areas at the national level highly desirable
                                  • Knowledge of strategic programmes and operational policies of UNDP is an asset
                                  • Proven experience working in a sensitive environment requiring liaison and collaboration with multiple actors (e.g. NGOs, CSOs, government, etc.) is desired. 

                                    Language Requirements:

                                    • Fluency in UN language (English and/or French) and the national language of the duty station required.
                                    • Knowledge of other UN language is an advantage.

                                      Equal opportunity

                                      As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

                                      UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

                                      Sexual harassment, exploitation, and abuse of authority

                                      UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

                                      Right to select multiple candidates

                                      UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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