1. Role and responsibilities
The purpose the Shelter Database Officer position is for data management of the shelter projects, by processing data generated by assessments and project progress monitoring, and by keeping the shelter database updated.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
1. Adhere to NRC policies, guidelines and procedures
2. Contribute to donor reports and Shelter/NFI/WASH strategy documents, providing data on needs and gaps analysis
3. Ensure timely and accurate updates of program activities in the Shelter/NFI/WASH data-base
4. Ensure timely back-ups of the Shelter/NFI/WASH data-base
5. Ensure proper filing of documents
6. Adhere to National legislation and NRC policies regarding the administration and protection of private information
7. Promote and share ideas for improvement and necessary changes in the activities
8. Ensure efficient working relationships internally with the different CC units and externally with the Information Managers from the Shelter/NFI- and WASH Clusters.
9. Contribute to protection risks and needs analyses
10. Contribute to design of protection response to identified risks and needs.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
· Develop and manage a database and monitoring system for the Shelter/NFI/WASH activities and ensure that the records are compliant with the NRC monitoring & evaluation procedures
· Develop data entry forms and reporting formats in collaboration with the PM, Project Coordinators, Team Leaders, Technical Officers.
· Documentation of the Shelter, NFI or WASH project activities, and its inputs and outputs (e.g. assessments, compiling beneficiary lists, tracking distributions and construction progress)
· Ensure that collected data is entered into database and analyze for all interventions and prepare periodic progress reports and other documents as required
· Research and retrieval of data from internal and external sources; preparation of statistical charts, tables and reports as required
· Responsible for collection and maintenance of geographic baseline & thematic data
· Responsible for productions of maps & other geographic information products as required.
· Prepare reports for local authorities, NGOs, UN, and other humanitarian actors as requested by the PM
· Investigate and facilitate introduction of new technology, methods and approaches in order to improve the quality of the activities.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
· Project planning: Shelter Project Coordinator, Team Leaders, Technical Officers, Security Officer
· Implementation: Shelter Project Coordinator, Team Leaders, Technical Officers, Logistics Officer, Security Officer
· Support staff
Scale and scope of position
Staff: -
Stakeholders: INGOs, local NGOs and authorities
Budgets: -
Information: Agresso, Intranet, OKTA, KOBO, Office 365
Legal or
compliance: Terms of Employment, Code of Conduct, vendors
2. Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies for this position:
· 3 years’ experience in the area of project tracking, database management and/or geographic information systems (GIS).
· Experience from working in a humanitarian/recovery context.
· Knowledge and experience in GPS and mapping and familiarity with GIS systems.
· Higher education, within database management, GIS or related area. Degree in information management or other relevant field would be desirable.
· Documented results related to the position’s responsibilities
· Previous experience from working in complex and volatile contexts.
· Advanced knowledge in MS Office products, notably MS Access and MS Excel. Knowledge of data collection tools. Knowledge of GIS packages (e.g. ArcGIS) and PowerBI/Tableau is desirable
· Intermediate level of English, both written and verbal
· Excellent time management skills and ability to perform under tight deadlines;
Context related skills, knowledge, and experience:
· Previous experience from a humanitarian/recovery context is an advantage
· Solid understanding and experience of crisis contexts and working in complex emergencies.
2. Behavioral competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
· Managing resources and achieving results
· Handling insecure environments
· Working with people
· Coping with change
· Empowering and building trust
· Planning and delivering results